Payroll/HR Coordinator

The Payroll/HR Coordinator is responsible for ensuring that all employees are paid accurately and on time. As a part of the Human Resources department this role is tasked with processing and maintaining HR records and files as well as other clerical duties as needed. The Payroll/HR Coordinator reports to the Benefits/HRIS Manager.

Responsibilities

• Keep track of employee information, including an employee's name, address, job title, compensation or tax withholding information and benefits by utilizing available software and data collection tools.
• Assist with documentation concerning onboarding, terminations, absences, and performance reports.
• Provide service to assigned departments.
• Perform online processing of payroll for all bi-weekly payrolls.
• Process termination documents and final checks.
• Assist with recruiting, hiring, and/or training new employees.
• Sort, prioritize, and review incoming payroll/personnel documents for accuracy and processes.
• Verify employee’s work hours.
• Calculate employee wages and salaries.
• Issue employee’s wages by cash, check or electronic transfer.
• Collaborate with the human resources department to maintain employee data.
• Calculate pay changes, shift payments and overtime compensation.
• Issue tax forms and related documentation and assist employees in completing them.
• Deduct tax and insurance payments.
• Resolve employee issues with timesheets, pay slips and/or other payroll matters.
• Change employee bank records, when necessary, to process payments accurately.
• Initiate direct deposits.
• Process new-hire packages, exceptions, transfers, and promotions.
• Input information into online system to establish taxation status.
• Research missing documentation and/or discrepancies.
• Process, verify and update direct deposit applications, pre-notifications, and changes in check depositions.
• Answer employee questions or direct to the appropriate party.
• Perform administrative duties for the HR department such as maintaining departmental records and files.
• Assist the Human Resources Director with miscellaneous projects.

• The company reserves the right to add or change duties at any time.

Qualifications

• Education: Associate degree preferred
• Experience: 1-2 years of related experience; or equivalent combination of education and experience
• MS Excel, ADP and SharePoint knowledge a plus

Skills

• Excellent verbal and written communication
• Active listening
• Time management monitoring
• Critical thinking
• Social perceptiveness
• Initiative
• Attention to detail