Office Assistant 1

Permanent services as an Office Assistant 1
OR
Reachable on the current Civil Service list for an Office Assistant 1
OR
At least one-year permanent service in a title eligible for a 70.1 transfer pursuant to Civil Service Law

• Answers and directs calls throughout the building and beyond, as needed.

• Monitors the front door and let staff and visitors in and out of the building.

• Assists visitors by directing them to the right person to handle their issues or space for meetings.

• Functions as the Day Program Administrators Secretary.

• Maintains and Generates Staff monthly Training Report (when required).

• Inputs the Monthly data for individuals in Day Program’s Billing Spreadsheet.
• (Receives and input Individuals’ attendance data into TABS Billing Spreadsheet after verifying with classrooms the blank spaces).

• Main Back-up for TABS and Billing documentations.

• Attends and Takes minutes at Team and Special meetings.

• Establishes and feeds the Administrative and Habilitation Binders for All Individuals in our Day Program.

• Retrieves and Files documents.

• Email Sign-in sheets to Staffing Unit (when required).

• Creates and Generates documents for Day Program use on various formats - WORD, EXCEL, et al.

• Any other duties that will be assigned from time to time.

• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

• Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

• For CSEA positions: Local Bidding Agreements will be honored.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.