Administrative Assistant

The Administrative Assistant for the business administration division provides general office support to the divisional dean, faculty, staff, and students while supervising and coordinating the duties of student workers. The person in this role also assists with events, social media, student registration and academic advising within the division majors. This is an 11-month position.

Duties

• Assist divisional dean with general office management, including tasks and events that advance divisional goals, such as coordinating division meetings, seminars, conferences, and receptions.
• Assist the office manager with ongoing initiatives and projects as it pertains to academic related matters. Work with the office manager to create a hospitable, friendly and service-focused environment in the division office.
• Plan and implement division routine and special events (including but not limited to: NSO, Faith & Business Chapel, Service Leadership Orientation, Alumni Back to School Day, graduation receptions, division parties, etc.). Assist with graduation and other events as needed.
• Organize the hiring process for student workers, their training and development, scheduling, and managing their daily workload alongside the office manager throughout the semester.
• Maintain the division's website, digital media and all social media. Creates flyers and promotional materials for larger-scale events as needed, etc. Assist with application to the major process. Assist with academic advising as needed.
• Ensure semester unique documents are prepared prior to the start of each semester, including office supplies, matrices, schedules, room changes, mail boxes, door schedules, door access, division directory an online directory.
• Take meeting minutes at monthly division meetings, candidate job talks, etc; Work with other departments on campus to ensure upkeep of division spaces, submitting ongoing maintenance requests to facilities; Maintains the distribution list for Seaver Business majors and e-mails all majors and pre-majors; Organize classroom visits for prospective students; Serve on the emergency response team and update the ERT binder as needed.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Two years of college or equivalent; two years of job-related experience; supportive of University's mission.
• Strong oral and written communication skills; strong organizational and time management skills; good interpersonal skills; strong phone and email etiquette; social media knowledge, general office skills; IBM PC skills and working knowledge of Microsoft Office and Google Suite.

Preferred:

• Bachelor's degree.
• Familiarity with a University OSIS (Student Information System).

This is a Regular, Nonexempt, 11 month per year, 40 hour per week position.

Expected Pay Range: $22.50 - $25.00 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.