Estimating Coordinator

Summary:

Provides administrative support for the estimating team and coordinates the flow of information related to Phillips estimating systems, procedures, and policies as directed by supervisor.

Essential Duties and Responsibilities:

· Monitor shared estimating email inbox and ensure bid invitations and related correspondence are addressed or routed to the appropriate team members.

· Receive bid opportunities and compile electronic bid files with all pertinent project information.

· Maintain bid calendar by tracking opportunities within the CRM platform, ensuring project information and key dates are current.

· Ensure accuracy and completeness of CRM data related to company pursuits.

· Support CRM improvement initiatives, including process enhancements and data cleanup efforts.

· Coordinate bid submittals, including identifying submittal requirements, compiling required company information, coordinating bonding and insurance requests, and collecting pricing, schedule, and other required deliverables from internal teams.

· Prepare simple proposals using company-branded Word templates, ensuring consistency with company voice, formatting standards, and narratives.

· Coordinate with the Marketing & Communications team on complex and/or strategic bid pursuits and associated proposal deliverables.

· Complete new client prequalification packages and maintain updated company information within client bid portals.

· Maintain Estimating SharePoint site, including document organization, permissions management, and general site upkeep.

· Coordinate annual renewal of state contractor licenses.

· Administer weekly estimating meetings and monthly company operations meetings.

· Perform general administrative and estimating support tasks as assigned by supervisor.

Supervisory Responsibilities:

None

Requirements:

Organized and able to handle multiple tasks simultaneously, average experience in Microsoft Excel and Word, and be comfortable working in a collaborative team environment. CRM Software experience is a plus.

Education and Experience:

2 Year Associate Degree or 4 Year Degree preferred with a concentration in Business or Engineering.

Safety Considerations:

Typically works in an office environment. May be required to lift objects up to 20 pounds. Must practice good back posture and ergonomic principles in an office environment. May make infrequent construction site visits as required. Must wear personal protective equipment in the field to include safety glasses, boots, and similar. May be exposed to extreme heat and cold environments of a limited basis. May be required to walk over rough terrain and climb slopes. Extended walking, climbing and use of hands and feet will be necessary. May be required to drive a company vehicle and must have a valid driver’s license and approval prior to driving a company owned or leased vehicle.

Candidates that accept an offer of employment are required to undergo and successfully complete a pre-employment physical examination. This exam is essential to ensure that all potential employees meet the necessary health and fitness standards for the role. The examination includes a series of tests and evaluations conducted by a certified medical professional to assess overall physical health, identify any potential medical conditions that could interfere with job performance, and verify that the candidate is capable of safely performing the essential duties of the position.

Completion and clearance of this physical are mandatory steps in the hiring process.