What are the responsibilities and job description for the Event Setup & Facilities Assistant position at Phipps Conservatory?
Job Description
Job Description
Salary :
Title : Event Setup & Facilities Assistant
Department : Facilities
Reports to : Facilities Director / Manager
GENERAL SUMMARY : Under the direction of a Facilities Director / Manager, this position works closely with the Events Supervisor and other event staff to ensure seamless event execution. Playing a critical role in the success of an event, this role is responsible for preparing and arranging the setup and teardown processes of events, as well as other facility related activities. Under the direction of the Facilities Director / Manager, this position works closely with the Events Supervisor and other event staff to ensure seamless event execution. This role plays a critical part in the success of events by overseeing the setup, breakdown, and maintenance of event spaces. Responsibilities include assembling and disassembling event equipment, maintaining cleanliness, and ensuring all event specifications are met. Additionally, during non-peak event seasons, this position assists with facility projects, housekeeping support, and off-season event preparations to maintain operational efficiency.
PRINCIPAL RESPONSIBILITIES AND DUTIES :
Assemble and disassemble event equipment, including tables, chairs, podiums, and other event equipment.
- Ensure all event spaces are set up according to the event specifications and timelines.
- Clean floors prior to the set-up of an event and sweep after tearing down.
- Maintain general cleanliness and appearance of event spaces and storage areas.
- Coordinate with the Event Supervisor to ensure all requirements are met.
- Perform post-event teardown and ensure all equipment is properly and safely stored.
- Maintenance and cleaning of tables and chairs throughout season.
- Report any damage to Event Supervisor.
- Perform other duties as assigned.
Off-Season Projects :
KNOWLEDGE, SKILLS, AND ABILITIES :
QUALIFICATIONS, EDUCATION, OR EXPERIENCE :
PHYSICAL, MENTAL AND SENSORY DIMENSIONS :
Revisions, additions, or deletions to this job description may be made at any point.
Phipps Conservatory and Botanical Gardens is an equal opportunity employer that is committed to attracting and retaining a diverse staff. We strive to create a working environment that is inclusive, equitable and welcoming as we honor employee experiences, perspectives, and unique identities.