Human Resource Administrator

Reports to: Vice President of Operations

Classification: Part-Time, Non-Exempt

Direct reports: No Direct reports

Position Summary: The Human Resource Administrator is responsible for performing HR-related duties on a professional level. This position carries out the responsibilities in the following areas: payroll, benefits administration, on-boarding, off-boarding, policy implementation, recruitment/employment, EEOC , VA school certifying, Title IX and employment law compliance.

Principal Responsibilities:

• 
  Recruitment: Responsible for full life cycle recruitment (job development, job posting and advertisements, screening, back-ground references, hiring and , on-boarding, for exempt and non-exempt staff positions with emphasis on being proactive in recruitment strategy and communications efforts with hiring managers and candidates. Advise on appropriate staffing levels, and skill requirements/gaps.
• Employee orientations: Provide new employees with a review of our employment policies and procedures ensuring the timely processing of all HR paperwork and an overview of benefit elections. Seek ways to better welcome and orient new hires to Phoenix Seminary and offboard employee’s well.
• Benefits Administration: Perform benefits administration, including change reporting, adding and deleting employee information. Communicating benefits to employees and acting as liaison for managed benefits, participate in the renewal process and open enrollment.
• Compensation Surveys: Manage the development, implementation, and administration of compensation programs. Monitor the effectiveness of existing compensation practices and recommend changes that are cost-effective and consistent with compensation trends in similar institutions. Provide expert guidance and recommendations to hiring managers on pay decisions and job evaluations when called upon based on market data. Monitor salary survey data to ensure institutional objectives are achieved.
• Compliance Reporting and Records Management: Maintains compliance with and has strong working knowledge of all federal, state and local employment laws and regulations including, but not limited to, the FLSA, FMLA, OSHA, ADEA, COBRA, ADA, and Workers Comp. Responsible for accreditation compliance reporting for ATS and IPEDS.
• Maintain and update all HR processes and procedures: Update employee handbook and HR manual as directed by the Vice President of Operations. May be called upon to annually attend and participate in employee disciplinary meetings, terminations, and investigations. Manage and develop training and development programs related to relevant topics in coordination with the VP of Operations.
• Deputy Title IX Coordinator: Responsible for developing and implementing educational programs regarding discrimination and sexual harassment prevention, ensuring faculty, staff, and students understand their rights, and where applicable, responsibilities under the law. Oversee and coordinate investigations, responses, and resolutions to complaints, and collaborate with Seminary leadership to identify and address systemic problems.
• Veterans Affairs School Certifying Official: Responsible for processing all Veterans Affairs student benefits.
• Administrative Reporting: Manage the preparation of financial and administrative reports and budget materials relevant to HR. Assist with the annual audit process with outside consultant(s).
• Performs other related duties as assigned or requested

Qualifications

• High personal and professional integrity – evidence of a commitment to Jesus Christ and a life that demonstrates consistency with Biblical standards and the statement of faith and governing values of the Seminary.
• Be theologically compatible with the Seminary’s statement of faith.
• Demonstrate a high degree of institutional loyalty and maintain the highest levels of confidentiality.
• Possess sound judgment.
• A bachelor’s degree from an accredited four-year university or a minimum of five years of experience as an Office Manager researching and administering HR disciplines.
• Excellent organizational abilities. Ability to work independently and meet deadlines.
• Proficient in fulfilling the duties of Title IX Coordinator.
• Proven ability to develop and present educational programs and/or workshops.
• Knowledge of federal and state laws and public safety reporting requirements.
• Computer literacy with knowledge of Windows-based programs is essential, including Word, Outlook, Excel, PowerPoint, and database management.
• Excellent verbal and written communication skills in English, efficient and pleasant telephone and personal contact abilities.
• Previous experience in a higher education setting preferred.

Physical Requirements

• Constant sitting, typing, and viewing a computer screen
• Occasional light lifting – 20lbs. or less.

Work Schedule:

• Ability to work hours Monday through Friday with hours outside regular work schedule as needed.
• Minimal work schedule on weekends if assigned.

Needed Attributes: Strong work ethic; excellent communication skills; patient and gracious; values confidential nature of position; ability to shift priorities on short notice; proactive approach to assessing needs and providing what is necessary to meet those needs; interacts well with diverse personality types – team player; ability to lead and willingness to serve – positive outlook; creative and resourceful – solutions-oriented.

Training and development: Self-initiated study and personal development are both expected and encouraged. As funds are available, the Administrator will be provided with the opportunity to attend classes to upgrade knowledge of Human Resources topics with approval.

Evaluation

The position described above will be evaluated on an annual basis.