What are the responsibilities and job description for the Director of Operations position at Pittsylvania County?
Summary of Position: Under the general supervision of the County Administrator, the Director of Operations is responsible for project management; supervises operations of assigned departments; and performs various tasks assigned by the County Administrator. Must represent the County to Federal and State officials/agencies, as well as other boards, agencies and commissions
Essential Job Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
Environmental Factors and Conditions/Physical Requirements: Work is performed primarily in an indoor environment but may require visits to outdoor project sites. May be exposed to dangerous machinery, hazardous chemicals and extreme weather conditions. Moderate noise (industrial buildings, business office with computers/copiers and printers, light traffic). May require additional duties after normal working hours in order to complete tasks necessary for operations and facilities. May be required to exert up to 20 to pounds. Requires walking or standing to a significant degree. Occasional overnight travel (up to 20%) by land and/or air. Manual dexterity sufficient to reach/handle items, work with fingers, and perceives attributes objects and materials. Work requires vocal communication for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
This description provides information regarding the essential functions of the designated job, and the general nature and level of work associated with the job. It should not be interpreted to describe all the duties and performance that may be required of employees or be used to limit the nature and extent of assignments an employee may be given. The County reserves the right to modify the job description as deemed appropriate.
Essential Job Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
- Provides project management oversight; approves or disapproves project site development plans and specifications.
- Provides leadership and general management for assigned departments.
- Oversees plans and specifications for County projects as assigned.
- Prepares research reports to serve as a basis for action by the County Administrator.
- Establishes quantitative and qualitative metrics, guidelines, and standards by which the County’s efficiency and effectiveness can be evaluated; identifies opportunities for improvement.
- Reviews, analyzes, and evaluates business procedures.
- Implements policies and procedures that will improve day-to-day operations.
- Ensures work environments are adequate and safe.
- Monitors budgets in each department to achieve financial objectives.
- Provides technical support in the form of reports, plans, specifications, cost estimates, and technical ordinances as required and provides support to other departments as assigned by the County Administrator.
- Prepares estimates of County projects for budgeting purposes.
- Assists in the preparation of annual budget for assigned departments.
- Answers questions and resolves complaints from the public as they relate to assigned departments.
- Works with engineers and construction companies on site development, engineering, studies, construction plans and funding of County projects.
- Attends professional conferences and seminars on behalf of Pittsylvania County.
- Performs other related duties as assigned by County Administrator.
- Customer Focus
- Communication
- Collaboration/Teamwork
- Personal Accountability/Delivering Results
- Diversity and Inclusion
- Ability to oversee and manage multiple projects in assigned departments simultaneously.
- Ability to read, analyze, and interpret the complex documents.
- Ability to write speeches and articles using original or innovative techniques or style.
- Ability to make effective and persuasive speeches/presentations on controversial or complex topics to top management, public groups, and/or boards of supervisors.
- Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry; to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
- Proficient in computer skills including electronic mail, record keeping, routine database activity, work processing, spreadsheet, graphics, etc.
- Knowledge of general management in County government; procurement processes and procedures.
- Knowledge of the principles, practices and techniques of general management and office organization principles and practices.
- Thorough knowledge of the basic laws, ordinances and regulations underlying the municipal corporation.
- Ability to interpret an extensive variety of technical instructions including blueprints, HVAC specifications for industrial buildings, mathematical and electrical diagram forms, as well as general construction knowledge of water, sewer, roads and a wide variety of buildings/industrial buildings.
- Superior managerial and diplomacy skills.
- Extremely proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Excellent analytical, decision-making, and problem-solving skills.
- Excellent interpersonal skills.
- Ability to express ideas effectively orally and in writing.
- Ability to establish and maintain effective working relationships with other County officials, employees, and the public.
- Ability to understand, interpret and apply relevant statutes, ordinances, rules and regulations.
- Work within deadlines to complete projects and assignments.
- Ability to assess, analyze, identify and recommend solutions to problems.
- Work independently or as a team member.
- Ability to operate a personal computer and software applications.
Environmental Factors and Conditions/Physical Requirements: Work is performed primarily in an indoor environment but may require visits to outdoor project sites. May be exposed to dangerous machinery, hazardous chemicals and extreme weather conditions. Moderate noise (industrial buildings, business office with computers/copiers and printers, light traffic). May require additional duties after normal working hours in order to complete tasks necessary for operations and facilities. May be required to exert up to 20 to pounds. Requires walking or standing to a significant degree. Occasional overnight travel (up to 20%) by land and/or air. Manual dexterity sufficient to reach/handle items, work with fingers, and perceives attributes objects and materials. Work requires vocal communication for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
This description provides information regarding the essential functions of the designated job, and the general nature and level of work associated with the job. It should not be interpreted to describe all the duties and performance that may be required of employees or be used to limit the nature and extent of assignments an employee may be given. The County reserves the right to modify the job description as deemed appropriate.
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