Contracts & Property Administrator

This job posting is managed by Titus Talent Strategies, the recruiting partner for Port Blakely. Applicants will be directed to apply through Crelate, Titus’s applicant tracking system. This is a full-time, direct-hire position with Port Blakely. Candidates will be initially screened by Titus prior to being advanced in the interview process with Port Blakely.

Position: Contracts & Property Administrator

Location: Tumwater, Washington

Reports to: Contracts & Property Transactions Manager

Role Purpose

The Contracts & Property Administrator ensures the accuracy, clarity, and compliance of all contracts and property-related documents across Port Blakely’s U.S. forestry operations. This role strengthens operational excellence through meticulous detail, proactive coordination, timely execution of contract life-cycle activities, and collaboration with internal and external stakeholders. As a steward of Port Blakely’s contract processes, this individual upholds the company’s values while enabling smooth and efficient transactions that support acquisitions, dispositions, land stewardship, and long-term business sustainability.

Success Outcomes

Precision & Compliance in Contracts

• Demonstrates strong legal and contract structure acumen within the first 90 days.
• Reviews, processes, amends, and renews ~300 contracts annually, with accuracy maintained during peak periods (year-end and beginning of year).
• Ensures all contracts meet Port Blakely’s policies, include required legal elements, and reflect necessary clarifications.

Transaction & Title Work Accuracy

• Participates effectively in title commitment reviews, identifying discrepancies, and contributing to resolution strategies.
• Confirms final title policies comply with acquisition and due-diligence standards.
• Partners with GIS team to ensure maps, surveys, easements, and parcel updates are accurate and integrated into systems.

Software, Systems & Documentation Excellence

• Demonstrates proficient administration in the contracts management system (Contracts 365 preferred) and SharePoint within the first 90 days.
• Maintains organized, accessible digital and physical records for contracts, property files, and land records.
• Uses Microsoft Word at an advanced level (templates, formatting, document structure) and applies Excel skills for tracking and reporting.

Organization, Responsiveness & Timeline Management

• Manages multiple concurrent requests with clarity and prioritization.
• Consistently meets contract deadlines, renewal timelines, and task-specific SLAs.
• Demonstrates proactive communication when risks, delays, or blockers surface.

Collaboration & Customer Service

• Provides clear, timely, and respectful communication with internal Forestry teams, contractors, vendors, and external partners.
• Acts as a responsive and solution-oriented resource for contract requests, updates, amendments, and renewals.
• Trains team members confidently on the contract management system.

Living Port Blakely Values

• Respect: Builds trust through transparency, active listening, and consistent follow-through.
• Stewardship²: Treats every contract, transaction, and data touchpoint as an opportunity to protect company resources and advance long-term impact.
• Humor & Fun: Contributes to a positive, supportive, and uplifting team culture.
• Demonstrates integrity not only in what work is completed, but how it is executed.

Key Responsibilities

Contracts Administration

• Review, prepare, revise, and process contracts and amendments in alignment with legal requirements and company standards.
• Manage SharePoint contract lists, templates, digital libraries, and organizational structures.
• Maintain quality control through periodic audits, template updates, and continuous improvement efforts.
• Provide exceptional customer service to internal requesters and external stakeholders.

Property Transactions Support

• Assist with posting and uploading land records into LRM and SharePoint.
• Contribute to title reviews, trespass inquiries, adverse claims evaluation, and due diligence for acquisitions and sales.
• Validate final title policies for accuracy and compliance.

Collaboration & Training

• Work cross-functionally with GIS, Forestry teams, contractors, and other departments.
• Provide training, guidance, and troubleshooting for contract management software users.
• Participate in team learning, development, and process-improvement discussions.

Capabilities & Strengths Needed for Success

Technical Competencies

• Advanced Microsoft Word formatting and template development.
• Solid working knowledge of Excel and Microsoft Office Suite.
• Experience with contract life cycle management systems (Contracts 365 preferred).
• Ability to read and interpret surveys, legal descriptions, easements, and financial documentation
• related to property transactions.

Behavioral Competencies

• High attention to detail and commitment to quality.
• Strong organizational skills with the ability to manage high-volume workflows.
• Effective communicator—clear, timely, and audience-aware.
• Ability to work independently with strong judgment and initiative.
• Adaptable, responsive, and confident in managing recurring deadlines and competing priorities.
• Collaborative team member with a service-first mindset.

Performance Indicators

Within 3 Months

• Fully engaged in contract review and processing.
• Maintains consistent accuracy and requires minimal corrections.
• Establishes strong working relationships with internal teams and vendors.

Within 6 Months

• Independently manages the full contract lifecycle for assigned contract categories.
• Proactively identifies process improvements and suggests system or workflow enhancements.
• Demonstrates competence in title work review and supporting property transactions.

Within 12 Months

• Becomes the go-to resource for contract structure, system use, template development, and workflow optimization.
• Supports strategic improvement initiatives within Contracts & Property Transactions.
• Maintains reliable accuracy and responsiveness through peak cycles with heavy contract volume.

Compensation & Benefits

• Salary Range: Min $75,250 | Mid $91,000 | Max $106,800
• 100% employer-paid medical & vision premiums for employees and child dependents
• 100% employer-paid dental premiums for employees
• HSA with employer contribution
• Dependent Care FSA
• Annual employee bonus plan
• 401k Matching and Profit-Sharing
• Flexible Work Arrangements
• Paid Medical and Parental Leave
• Generous paid time off: 4 weeks vacation, 2 weeks sick pay, 12 paid holidays, 2 floating holidays
• Employer-paid Long Term Care insurance coverage
• Employer-paid Long-Term Disability, Life Insurance, AD&D, and Long-Term Care insurance coverage
• Tuition Assistance
• Support for volunteer work & charitable employee matching
• Other compensation includes bonuses, profit-sharing, employer 401k match, or other forms of compensation offered to the hired applicant in addition to their established salary range or hourly pay wage scale.