Office Services Assistant- Part time

GENERAL SUMMARY: 

Under the general supervision of the Office Administrator,  the Office Services Assistant is responsible for performing or coordinating all office services functions for the office. The Office Services Assistant is expected to perform all responsibilities with a commitment to providing superior service to the company and staff, efficient departmental operations, and an atmosphere of teamwork and continuous improvement. Above all, the Office Services Assistant must fulfil the needs of the company in a manner which is consistent with Portable Shade Values. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Set priorities and coordinate daily Office Services workflow to ensure quality of work and timely completion of assignments during regular business hours and on an overtime/weekend basis as needed. 

• Develop and implement procedures to optimize effectiveness; ensure that space, equipment and technology are used effectively.
  
• Supply management; ensuring excellent inventory control and cost-effective purchases; review and validate bills for office supplies.
  
• Ensure that office equipment and supplies, both in the department and at convenience locations, satisfactorily support the needs of the office.
  
• Resolve problems when possible and, as necessary, report problems to others in the office or department in a timely manner.
  
• Coordinate daily schedule of mail and parcel deliveries.
  
• Proof completed work for accuracy and thoroughness, paying close attention to instructions and detail.
  
• Provide back-up duties to Receptionist and Operations Assistant.
  
• Ensure all departmental forms and logs are completed accurately and thoroughly.
  

ESSENTIAL KNOWLEDGE, AND SKILLS: 

• Knowledge of office procedures related to Office Services.
  
• Strong leadership skills and willingness to function as role model within the office.
  
• Excellent judgment and common sense. 
  
• Strong organizational and time management skills, including the ability to organize self and others.
  
• Strong analytical and problem solving skills.
  
• Excellent telephone manner and oral communication skills.
  
• Ability to handle difficult situations with discretion, tact and diplomacy.
  
• Excellent oral communication skills.
  
• Ability to read, comprehend and follow instructions.
  

EDUCATIONAL QUALIFICATIONS:

• High school diploma or equivalent.   
  
• Qualifications:
  

Customer Service, People Skills, Quality Focus, Professionalism, Energy Level, Multi-tasking, Dependability, Thoroughness, Phone Skills, Data Entry Skills, Listening 

Skills Required:

• Proficient with MS Office Excellent customer service skills Organized Works well with others Professional demeanor.
  

Requirements

• High School Diploma or GED.
  
• 1-2 years of experience working in customer service.
  
• Experience using Microsoft Office products.
  
• Effective written, oral, and interpersonal communication skills.
  
• Experience working in billing.
  
• Ability to multitask and communicate effectively with individuals of all backgrounds.
  
• Excellent communication skills (written and verbal).
  
• At least 1 year of Office Clerk experience preferred.

Benefits

• Full Benefits; Medical, Dental, Vision, Life, Short- and Long-Term Disability Plus Paid Time Off and Holidays
  
• 401K Plan 
  

The Company:

Portable Shade has been striving to use only the finest materials to construct a range of outdoor branding products under the PS banner. Branding shade has become the key that turned PS into a major industry player.