Executive Administrative Assistant

Position: Executive Admin

Potter Electric Signal Company, a St. Louis Manufacturer located in Maryland Heights, MO is the recognized world leader in Fire Sprinkler Monitoring Industry. We Save Lives Everyday with the Products made by our Assemblers!!

Position Summary
This position is the Executive Admin (EA) for the CEO and his direct reports. The EA Provides administrative support to executives. Duties include assisting with executive calendars and schedules, creating, compiling, and distributing reports, coordinating communication with executives, managing meeting logistics and other administrative and project-based work. Must project a professional company image, demeanor and appearance through in-person, telephone and email interaction.

This is a full-time position with some flexibility in the workday. The core hours for this position are 9 am – 5 pm Monday – Friday, with the ability to work more hours as needed. Hours can be flexible.

POSITION RESPONSIBILITIES

· Produce accurate, properly formatted documents, including correspondence and presentations, under normal and tight time constraints

· Organize and maintain files and other related data

· Assume responsibility for planning, organizing and executing major projects/meetings, including venue, travel arrangements, and accommodations.

· Maintain calendars, itineraries, and scheduling meetings.

· Provide support on projects as needed

· Support emergency travel if needed

Education and Experience required

• Two to five years related experience preferably in a large, global business environment.
• Competency in MS Office applications, Outlook, Tableau and Smartsheet
• Superior organizational skills, detail oriented and thoughtful
• Demonstrate initiative and ability to prioritize responsibilities and work well in a fast-paced environment
• Excellent people skills including verbal and written communications and the ability to exercise good judgment related to sensitive information and events.

Equal Opportunity Employer

Job Types: Full-time, Part-time

Pay: $20.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Maryland Heights, MO 63043: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 3 years (Preferred)
• Microsoft Powerpoint: 2 years (Preferred)

Work Location: One location