Ten (10) Month Assistant Office Manager

FRAMINGHAM PUBLIC SCHOOLS

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TITLE:

Assistant Office Manager

POSITION SUMMARY:

To assist in day-to-day operations, planning, and organization, maintaining efficient systems and processes, and interacting with parents and the community, in order to support high quality and efficient running of the department. Dedicated to ensuring that families, returning and new, have the information they need for a successful start of school. 

OUR MISSION:

Framingham Public Schools is committed to excellence for all students. Our mission statement guides our work: Through a comprehensive education, we aim to create and empower free-thinking, responsible citizens who can participate equally in our rich and diverse community. FPS and the community stand united in our core values: Providing a safe, inclusive, culturally responsive teaching and learning environment; Engaging antiracist and responsible civic advocates; Respecting diversity of thought, learners, cultures, and community; Fostering learning and healthy growth of all students and staff; Ensuring every school will be an active, participatory, equitable community.

Diversity among teachers undoubtedly advances the academic achievement of students. Compliance obligations establish a baseline which we seek to exceed. As a district, Framingham Public Schools is committed to achieving, developing, and maintaining a workforce reflective of the rich racial, linguistic, and cultural diversity of our students. Framingham Public Schools aims to teach our children, and ourselves, to be culturally proficient and inclusive in order to live, learn, and work together in a vibrant and diverse world.  

Indeed, Framingham Public Schools is committed to inspiring our school community to be accepting and willing to learn from individuals with differing backgrounds. Our goal is to reflect the diverse community we serve and create a great place to work for everyone by embracing the individual skills, perspectives, and experiences our people bring to the workplace and harnessing these for high performance and improved service delivery. We want our employees to feel included, valued, and respected and have access to equal opportunity, which supports full participation at work. Framingham Public Schools seeks to retain the diverse talent in our workforce and support our people to maintain a long and productive working career.

Framingham Public Schools is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from persons with disabilities and who identify as members of historically underrepresented groups.

CERTIFICATES, LICENSES, REGISTRATIONS:

An Associate's or Bachelor's Degree from an accredited college or university is preferred.

TRAINING AND EXPERIENCE:

Candidates who are fluent in Spanish and/or Portuguese are preferred.

Framingham Public Schools seeks candidates whose background, teaching, or service has prepared them to contribute to our commitment to diversity and inclusion in all aspects of education. Also, we are interested in candidates who will bring to their professional practice the perspective that comes from a non-traditional educational background or an understanding of the experiences of those underrepresented in the educational field.

SKILLS AND ABILITY:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Demonstrated knowledge of computer use and appropriate applications, including MS Office and databases. Knowledge of Excel, Microsoft Office, and X2 preferred. Ability to work with diverse population. Exceptional accuracy and attention to detail. Excellent organizational skills and demonstrated ability to carry out procedures involving multiple components and people. Demonstrated ability to communicate effectively, verbally and in writing. Strong ability to maintain confidential information. Flexible, timely, ability to multitask, and comfortable working in a fast-paced environment. Diplomacy, and a warm customer service approach. Ability to work as part of a team. Such alternatives to the above qualifications as the Framingham School Department may find appropriate and acceptable.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.

• Assist with the registration process for all new students.
• Assist families with yearly transportation sign-up, including resetting of the password(s) and the filling out of application form(s).
• Process bus payments and print bus passes for eligible students.
• Answer and appropriately direct telephone calls from parents, community, and School and City interdepartmental personnel.
• Greet and appropriately direct parents, employees, and any other individuals who may visit the office.
• File/mail/scan paperwork and monitor the Parent info email box.
• Enter pre-registration forms into the X2 system.
• Assemble registration folders.
• Schedule appointments and perform reminder calls to families.
• Review all files for accuracy and completeness.
• Assign a school and assist in the lottery process.
• Create waiting lists.
• Create and execute mail merge assignment letters.
• Prepare cumulative files and assignment lists.
• Assist families with Gateway online registration application.
• Assist families to complete Free & Reduced lunch forms.
• Assist with coordination of transportation procedures with the Directors of Transportation and Parent Information Center.
• Assist school administrative support with questions about X2 system.
• Track elementary student withdrawals.
• Track Bilingual and Special Education Programs exit and/or transitions.
• Assist with compliance with the McKinney-Vento Homeless Education Act.
• Assist with communications to homeless families of their McKinney-Vento rights at registration.
• Assist with the arrangement of transportation for students who require transportation to and from temporary residences to the school of origin under McKinney-Vento.
• Assist in maintenance of the database of McKinney-Vento students.
• Assist in arranging transportation for McKinney-Vento students who move within Framingham during the school year.

Other:

Assume additional responsibilities as directed by the Director.

PHYSICAL WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work in an office with moderate noise levels (such as computers and printers) and controlled temperature conditions. The position requires frequent sitting, standing, walking, and to reach with hands and arms occasionally. Ability to talk and to hear continuously. Ability to lift up to 20 pounds periodically. Finger dexterity is required continuously for the normal work shift, such as for typing, filing, dialing the phone, etc. Some travel between schools may be necessary, so the ability to operate a motor vehicle and maintain a valid Driver’s license is required.

REPORTS TO:  

Principal

The performance of this job will be evaluated as per the Framingham Teachers Association Secretaries (Unit S) Contract.

SUPERVISORY RESPONSIBILITIES:

Not Applicable.

FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:

This position is classified as non-exempt (Hourly).

TERMS OF EMPLOYMENT:

Covered under the Secretarial Contract (Unit S).

This is a twelve-month position.

HELPFUL LINKS:

Framingham Policies & Procedures Handbook

Only online applications will be accepted. Click here to apply!   

Framingham Public Schools provides equal employment. opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

 The Framingham Public Schools prohibit sex discrimination in any education program or activity that it operates.  Individuals may report concerns or questions to the Title IX Coordinator.  The notice of nondiscrimination is located at the Framingham Public Schools School Committee website. 

Salary : $43,347 - $58,402