What are the responsibilities and job description for the Executive Assistant position at Powerhouse?
Position: EXECUTIVE ASSISTANT
Entities: Powerhouse Ventures & Powerhouse Innovation
Reports to: Founder and Managing Partner of Powerhouse Ventures
Location: Oakland, CA - in office 4 days per week
To apply, please submit a resume and cover letter to phvcareers@powerhouse-ventures.co with the subject line ‘Your First and Last Name - Executive Assistant’
Note: If you previously applied and experienced a delivery issue, please reapply using the updated contact information.
Applications are reviewed on a rolling basis but with a preference for applications submitted before February 18th. We are unable to do informational interviews at this time, so if in doubt, please apply.
Who are we looking for?
Powerhouse is hiring an Executive Assistant to play a critical role supporting senior leadership and enabling the smooth operation of our growing organizations. This role is ideal for a passionate, highly organized, detail-oriented, and proactive individual who excels at managing priorities, communicating clearly, and driving execution across multiple workstreams. The Executive Assistant will work closely with senior leadership at both Powerhouse Ventures and Powerhouse Innovation, while supporting executive operations, events, and processes across the Powerhouse ecosystem.
What you will be working on:
Executive Support
- Provide high-level executive support for the Managing Partner, including inbox management, CRM support, scheduling, meeting coordination, and travel planning
- Work closely with the Managing Partner to help manage priorities and improve efficiency
Events & Offsites
- Support the execution of live events including live podcast recordings, annual investor meetings, and our annual 1,000 person event in Oakland
- Lead planning and logistics for:
- Quarterly Offsites
- Conference and on-site happy hours
- Additional internal or external events as needed
Office & Team Operations
- Provide general office management support
- Own team-wide scheduling support, including recurring meetings and ad hoc coordination for at least 8 team members
- Support team-wide speaking engagements by managing logistics and travel
- Coordinate weekly virtual team lunches, including leading discussion topic planning
Processes & Administration
- Support hiring, including candidate intake, screening coordination, and maintaining organized records
- Other process and admin support as required
About you:
Experience
Either:
- A Bachelor's Degree and a minimum of two years of relevant full-time experience
- 8 years of relevant full-time experience
- Preferred experience with event planning and event logistics
Demonstrated skills
- Extremely organized and detail-oriented
- Excellent communication skills and high EQ
- Ability to work autonomously and proactively
- Ability to thrive in a fast-paced and ambiguous environment on a small team
- Ability to manage multiple, high-priority projects and work streams
- Passion for working in energy, mobility, and industrial innovation