Executive Assistant

Are you ready to be a part of something amazing? Would you like to use your skills to make a real difference in people’s lives?

At PRC-Saltillo, our mission to provide voices to children, teens, and adults who are unable to communicate effectively with their natural voices. Each year, we provide voices to thousands of individuals through our specialized communication devices, software, and apps. We serve those with autism, cerebral palsy, Down syndrome, ALS, aphasia, and a variety of other medical conditions. Our products not only provide the ability to speak, but open opportunities for education, employment and fuller participation in life.

We offer competitive pay & excellent benefits, along with a flexible and positive work environment built on mutual respect and professionalism.

To apply, please go to our website: https://www.prc-saltillo.com/careers

Position Summary: As Executive Assistant, this individual supports the CEO and upper management, performing high level administrative functions, including correspondence, organization, presentation/ document preparation, reporting, and minor project management to support the CEO and their vision. They maintain a high level of confidentiality and prioritize information flow. The Executive Assistant understands the CEO and Leaderships Team’s values/ philosophy, and the priorities of the company.

Activities, Duties, and Responsibilities:

• Provides administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on behalf of the C-Suite.
• Records and distributes detailed minutes for leadership team and other meetings as requested.
• Schedules meetings and accepts meeting invitations based on common understanding of priorities and time allocation.
• Organizes specialized meetings (e.g., PRC-Saltillo board meetings, leadership team meetings, partner/ vendor meetings), including scheduling, sending reminders, and organizing catering/ hosting as necessary.
• Organizes preparations and presentations for company meetings based on leadership team guidance.
• Coordinates and executes company newsletters, following the guidance provided by the leadership team.
• Provides project management support to the C-suite as needed for confidential projects.
• Works with the C-suite to prioritize/ reprioritize schedules based on company needs.
• Contacts, or responds to contacts from, individuals with varied business and professional relationships in a manner consistent with company vision and priorities.
• Notes commitments during meetings and arrange for staff implementation.
• Prepares executive presentations as required, with care and diligence, ensuring no language errors.
• Coordinates and distributes financial reports, related to the budget process and statistical records of performance data, as requested.
• Coordinates travel arrangements and manages expense information as needed.
• Perform other duties as assigned.

Education and Experience:

• High school diploma or equivalent is required.
• Two years’ experience in an administrative role with significant responsibility and customer contact (e.g. executive assistant, office manager, customer service).

Knowledge, Skills, and Abilities:

• Excellent verbal and written communication skills, including excellent typing skills.
• Resourcefulness, tact, and the ability to negotiate, influence, persuade, and obtain approval through communication.
• Intermediate-advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and MS Teams.
• Ability to act with integrity, professionalism, and confidentiality.
• A self-starter with ability to work well and solve problems under minimal supervision.
• Excellent interpersonal skills and ability to collaborate with people at all levels of the organization.
• Strong organizational skills, which include organization of systems and processes.
• Flexible and able to adjust to rapidly changing circumstances.
• Ability to prioritize tasks for self and others.
• Strong project organization skills.
• Strong analytical skills and the ability to develop and evaluate reports.