What are the responsibilities and job description for the Office Administrator position at Precon Marine Inc?
About Us:
Precon Marine Inc is an American-owned and operated maritime solutions company, committed to innovation, efficiency, and integrity across every element of maritime operations. Established in 1993, Precon Marine, Inc. is a diversified marine contractor specializing in heavy marine construction, waterfront construction, and related services throughout the East Coast area and abroad. With an extensive inventory of equipment and a stable, skilled offshore workforce, Precon Marine is able to take on major bridge, pier, and bulkhead rehabilitation work, subaqueous utility installation, as well as provide call-out services for underwater inspections and commercial diving needs.
At Precon Marine, Inc., the company takes pride in successfully bidding jobs fairly, delivering what the customer wants, and completing projects on time, despite the challenges in marine contracting such as weather, environmental concerns, and unforeseen obstacles. The company operates from its main office, yard, and mooring facilities located on the Intracoastal Waterway, one of the busiest harbors on the U.S. east coast.
Role Overview:
As an Office Administrator at Precon Marine Inc, you will be responsible for data entry and reporting of all equipment for effective maintenance, repair programs, and equipment utilization on company job sites. In this role, you’ll collaborate closely with the operations team to oversee the tool, equipment, and inventory tracking system. Whether you work on-site, you’ll have the opportunity to contribute to the efficient functioning of the company's operations.
Key Responsibilities:
- Prepares purchase orders for rental equipment, tracks each piece of rented equipment by job site and job number. Notifies Accounting and HR when a piece of equipment is rented from an outside vendor.
- Maintains equipment data base, ensuring all work orders, fleet repairs and preventive maintenance is being done. Distributes preventive maintenance needs to the Shop Manager weekly.
- Able to utilize the data base to its fullest potential by entering all of the appropriate data and able to use the system to produce reports that the management team can use to see current inventory, evaluate utilization, indirect cost and equipment value and depreciation.
- Monitors and tracks equipment on a daily basis by job site, type and usage.
- Issues purchase orders in accordance with company policy and accounting system.
- Provides management with a monthly budget analysis of rentals and repairs.
- Register new equipment and vehicles at DMV (if necessary), and complete a new equipment form for file and distribution to Accounting and HR. Also notifies Accounting and HR prior to when a piece of equipment is sold or rented and keeps records of those transactions.
- Completes a monthly vehicle valuation report that includes year, condition, mileage and approximate book value and sends it to the equipment manager.
- Responds to emergency equipment needs at the direction of the Equipment Manager, Shop Manager or President.
- Monitor and keep current all crane certifications, OSHA compliance issues and vehicle inspections.
Qualifications:
You're a great fit if you have the following skills.
- Strong data entry and reporting skills.
- Ability to effectively manage and organize inventory and equipment tracking systems.
- Excellent communication and collaboration skills.
Employment Type & Availability:
This position is Full-Time, Monday through Friday.
Location:
This position is on-site only and located in Chesapeake, Virginia.
Why You’ll Love Working Here:
At Precon Marine Inc, we prioritize efficiency, integrity, and innovation. Our team is dedicated to delivering high-quality marine construction services and fosters an environment of collaboration, innovation, and commitment to excellence.