What are the responsibilities and job description for the Operations Administrator position at Preferred Technologies, LLC?
Why Pref-Tech?
“We are a family” is an often-used cliché in business. It rarely translates into amazing relationships where you feel encouraged, supported, and part of something greater than themselves. We aim to make the phrase have meaning. We aim to make “family” a core reason we attract incredible people, retain them, and collectively deliver unequaled quality and service to customers. If your heart and mind are pushing you to join a team who deeply desires to be the best in the world, has a long-game approach to business, prides itself on doing exceptional work, celebrates service to others, and is willing to invest in you, you should consider Pref-Tech.
Work Hours:
Our office hours are from Monday – Friday, 8:00 a.m. to 5:00 p.m. There is no set schedule for field personnel as work schedules vary depending on client needs.
Position Overview:
The Operations Administrator at Pref-Tech will be responsible assisting the Project Managers and operations staff with any administrative functions including but not limited to issuing purchase orders, creating project documentation such as data submittals, O&M manuals, and warranty documents.
Duties and Responsibilities:
First and foremost, at Pref-Tech, you must understand, internalize, and represent our PGRIT Core Values:
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- Professionalism: Our expectations are high, we take great pride in our work, and we communicate well.
- Grit: We thrive on challenges. We do what it takes to get the job done.
- Right: We know what right is and do it every time.
- Intelligent Thought: We plan meticulously, execute decisively, and resolve issues effectively.
- Trusted Advisors: We are experts. We continuously develop our knowledge and transfer that knowledge to each other, our customers, and our vendors.
You must also fulfill our purpose statement within all decisions and actions in performance of your job and when representing Pref-Tech:
“Within a family culture, nurture and inspire our employees to creatively resolve customer pain using the highest level of craftsmanship and service.”
The following are tasks that the position is responsible for, but not limited to:
- Procurement:
- Enter Purchase Orders for Project Managers after they have sent you the BOM (Bill of Materials)
- Track Order Confirmations
- Vendor Information
- Liaise with Accounting team to ensure operations team compliance with the following:
- Interface with AP regarding material procurement, receipt, and handling
- Assist with pay apps
- Enable assist with end-of-project closeout deliverables (warranties, O&M manuals, etc.)
- Enable/assist PMs with project deliverables (product data submittals, job-specific safety certs, job specific badging, etc.)
- Schedule and maintain training records
- Backup to Warehouse Associate (general receiving duties as needed)
Desired Qualifications and Experience:
- High School Diploma or GED Equivalent.
- At least 2 years relevant administrative experience.
- Exceptional written and verbal communication skills.
- Ability to hold others accountable to completing their assigned tasks, even if they hold positions of greater responsibility.
- Fluency with Microsoft Office 365 software tools.
- Willingness to take on new challenges and build on current skills.
- Exceptional analytical and conceptual thinking
- Capacity to work independently and
- Ability to work efficiently without compromising quality or
Compensation:
- Inclusion in Operational Incentive Program, which shares excess profits as bonuses.
- 4% Matching 401K
- Health, dental, and other elective insurances
Contact Information:
recruiting@pref-tech.com
Additional Information:
Preferred Technologies, LLC is an Equal Opportunity Employer who is committed to workforce diversity. Minorities/Females/Disabled/Veterans are encouraged to apply. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, sexual orientation, disability, or national origin. We offer a smoke-free and drug-free workplace.
Employment is contingent upon successful completion of background investigation and pre-employment drug screen. All applications and resumes are held in confidence. Only candidates whose profiles closely match requirements will be contacted for an interview.
