Accounts Payable/Office Support

Job Summary

In this Accounts Payable/Office Support role your primary responsibilities are, Accounts Payable, Sales Work Order Support, and general Office Administration. This is a full time position (40/hours) M-F, 8AM - 5PM offering a comprehensive benefits program. You will work with all areas and levels of the company including Finance, Sr. Management, Sales, Project Management, Production, and Fleet & Field Operations. The hourly rate of pay is $20-$26 based on experience.

Responsibilities and Duties

Accounts Payable

• Review, Code and Verify vendor invoices.
• Match vendor invoices with related purchase orders and receiving slips, confirm quantities/rates/values. Research missing receiving slips and discrepancies with purchase orders with appropriate internal staff.
• Enter vendor invoices into AP System.
• Respond to internal and external inquiries.

• Maintain vendor files.
• Prepare vendor invoices for weekly check run.

Sales Work Order Support

• Confirm and enter work orders into ComputerEase software.
• Scan work orders to Server, attach to Smartsheet and ComputerEase.
• Create "Tags" for Fleet-Ops and Production office.

Office Support

• Back up reception by answering and directing incoming calls.

• Supply ordering.
• Liaison with phone service providers.
• Manage postage machine.

• Manage fax machine.
• Other support as needed.

Qualifications and Skills

• Prior A/P experience in the Construction, Manufacturing or Service industry preferred.
• Possess an understanding of the relationship between Purchase Orders, Receiving Slips, and Accounts Payable.
• Strong communication, problem solving and analytical skills.
• Strong verbal and written communication skills.
• Strong interpersonal skills and the ability to apply tact and diplomacy.
• Ability to work both independently and collaboratively.
• Ability to adapt to a fast-changing environment.
• Self-disciplined and capable of identifying and completing critical tasks with a sense of urgency.
• Handle projects responsibly, take initiative and achieve results.
• Be pleasant, friendly, and personable.

Benefits

• Blue Cross Blue Shield- Medical and Delta Dental Insurance Plans
• Vacation & paid Sick Time
• 401k Plan with company match company match
• Tuition reimbursement program
• Employee discount on showroom, and installed products.
• Performance review/feedback after six months.
• Salary review after 1 year.
• Drug-free workplace. As a federal contactor marijuana is not recognized as a legal drug.

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Accounts payable: 3 years (Preferred)
• Customer service: 1 year (Preferred)

Work Location: One location

Salary : $20 - $26