School Business Manager

Company Overview

Prescott Valley Charter School is a public charter school dedicated to providing quality education for approximately 450 students in grades K-12. Established in 2002 and accredited by Cognia, we are committed to fostering a supportive learning environment while aiming to grow our student body and staff significantly over the next five years.

Summary

A School Business Manager plays a key role in the management of all activities, other than teaching, in schools. The School Business Manager works closely with the Superintendent of the school and the School Board to make sure that the school's budget and resources are used in the most effective, and efficient way, allowing the Superintendent to focus on teaching and learning. The School Business Manager shall be responsible for the school’s/district’s business and financial functions and for its purchases and procurements. The School Business Manager is responsible for the accurate and efficient management of the financial and operational affairs of the school, including such things as payroll, accounts payable, financial reporting and control, budget preparation and control, and purchasing. The School Business Manager shall also assist with personnel functions and other duties as may be assigned. All business transactions and reports should be sent in on time and should be as accurate as possible.

Duties include, but are not limited to:

Financial Management and Accounting

The School Business Manager will work collaboratively with the Superintendent and the School Board to:

Ensure that the accounting procedures within the school system (Quickbooks Online) meet all federal, state, and local requirements;

Develop, implement, and oversee the annual school/district budget to ensure that the school’s mission, operations, and strategic objectives are met;

Implement new accounting procedures promulgated by state and federal agencies;

Ensure that all student activity accounts operate in accordance with Board policy and proper accounting procedures;

Oversee the collection of all revenues, monitor the cash flow of all school funds, and make deposits in accordance with Board policy and state statutes;

Monitor all accounting procedures and resolve any problems, including:

Ordering, processing, and making payments to suppliers and contractors for all goods and services provided to the school

Ensuring that a full reconciliation is undertaken at least once per month on the operation of all bank accounts, liability accounts, and otherwise

Maintaining an assets register, preparing invoices, collecting fees and other dues, and taking all necessary measures to recover bad debts;

Maintain a purchasing system that makes optimum use of school resources and updates the purchase order system with current encumbrances;

Prepare annual estimates of income and expenditure for approval by the Superintendent and the School Board;

Obtain agreement of budgets and monitor them against accounts;

Manage the school accounting function effectively to agreed procedures and maintain those procedures by conducting at least an annual review;

Prepare the final accounts and liaise with the auditors to lead to a clean annual audit;

Assure that all financial, enrollment, and state/federal grant audits are conducted as required by state and federal regulations.

Provide detailed management accounts for the Superintendent and School Board according to the monthly board meeting schedule, reporting immediately any exceptional problems;

Provide a comprehensive payroll service for all school staff, including operation of the various leave plans and deductions in which the school participates and assist in overseeing a payroll system meeting all federal, state, and local requirements;

Prepare all financial returns for the required state and local government agencies within statutory deadlines;

Develop all school financial reporting, including but not limited to monthly Board financial reports, monthly distribution of financial reports to administrators and department managers, and annual financial reports required by the State of Arizona.

SPECIFIC TASKS

The Business Manager will be primarily responsible for the following specific job-related tasks:

• Accounts Payable—Verify items received, prepare invoices for payment, and code expenses by object, function, and class codes.
• Accounts Receivable—Prepare funds for deposit weekly by office manager, post cash receipts, send monthly cash receipts log to School Board and Superintendent.
• Purchasing—Prepare bids and purchase orders, order items approved for purchase, track expenditures by object, function, and class codes per USFRCS.
• Payroll--Prepare monthly payroll and keep track of employee time sheets in collaboration with external PEO/Payroll company
• Human Resources—Serve as contact person/source of information for such organizations/companies as Aetna, One American, ASRS, etc. Prepare contracts and other required paperwork for employees and service providers.

Records and Documents—Maintain and file important documents such as minutes/committee reports for monthly meetings of the School Board, Board Policy Manual edits with ASBA, etc. Have these documents readily available for public viewing.

Grants—Maintain grant records, submit periodic expense reports, submit reimbursement requests, track funds used, and submit amendments as necessary. Assist administration/individuals in obtaining additional grants from outside sources/entities.

OTHER DUTIES

• Supply teachers with the necessary forms/supplies and order/replenish school supplies, etc. when necessary and in a timely manner.
• Remind the Superintendent of upcoming appointments and meetings.
• Act as point of contact with other agencies with regard to grant applications, gifts, and other donations.
• Record, acknowledge, and write thank you/tax letters for donations/gifts.
• Assist the Board as required, including acting on behalf of the Board as is warranted from time to time.
• Attend job-specific meetings, monthly Board meetings, and any other meetings as needed.
• Use computerized software applications in the performance of duties, as needed.
• Prepare financial and statistical reports for the Superintendent or for the Board upon request.
• Update and edit the school’s website when necessary in collaboration with IT Dept.
• Take on tasks that will enhance the image of the school and use your unique skills and creative talents.
• Work hand-in-hand with the Superintendent to ensure the successful operation of the school.
• Be prepared to perform any other reasonable duties as assigned by the Superintendent

If you are passionate about making a difference in education and possess the skills to lead our business operations toward success, we invite you to apply today and join our dedicated team at Prescott Valley Charter School.

Job Type: Full-time

Pay: $68,167.00 - $74,863.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Do you have a valid Arizona IVP Fingerprint Clearance Card?
• How many years of school finance experience do you have in a school district or charter school?

Work Location: In person

Salary : $68,167 - $74,863