What are the responsibilities and job description for the Function Coordinator/Receiving Clerk (8-5) position at Primary Care Partners Inc?
Function Coordinator / Receiving Clerk (8A – 5P)
Job Summary:
The primary responsibility of the Function Coordinator / Receiving Clerk is to maintain a personal calendar of meetings and events, coordinate events, prepare, order, pick up and take down for meetings, pick up miscellaneous supplies. Receive packages, sort them, log tracking numbers and put items away. As well as back up Courier and Mailroom when needed.
Receiving
- Receives, sorts packages, scans shipping labels onto receiving’s log sheet
- Inventory and examine goods shipped and verifies completeness of shipments
- Scans the packing slips – saving purchase orders on computer
- Receives the packing slip in on the G.P. System for accounting
- Distributes shipments to Primary Care Partners, and tenants in the building
- Unpack and stock products on the shelves in their proper location in the supply room for PCP
- Accomplish immediate follow-up action to correct all discrepancies noted in receiving
- Completes packing slips on accounts, alphabetizing them, then turning them into the Accountant
- Detects hazard or leaking products from shipment and follow through with hazard procedures
- Managing Inventories for the various divisions on Xerox Toners, drums & supplies
Meetings and Events
- Use of the established system for PCP for receiving and tracking meeting and event requests for all pods.
- Reserve venue for summer picnic.
- Set up and take down for meetings, order food, pick up, make sure equipment is available (i.e. flip charts, markers, etc.)
- Maintain monthly log of functions per pod including number of people and cost per event
Courier and Mailroom Backup
- Assume the responsibility of the courier (emergency backup plan) in his/her absence (i.e. vacation, illness), pick up and deliver (between pods, track mileage)
- Assume the responsibility of the mailroom clerk (emergency backup plan) in his/her absence (i.e. vacation, illness), sort and distribute mail
Miscellaneous
- Responsible for providing dependable transportation to complete job responsibilities; maintain appropriate documentation of mileage and turn this information in to accounts payable by the required date
- Check with staff for additional tasks when downtime occurs
- Run miscellaneous office errands
- Provide all receipts for all charges and monies paid out, verify charges for credit card statements and turn them into accounts payable by required date
- Duties as assigned
- Inventory of supply rooms and entering count into GP software system on computer.
- Stocking of bowls/utensils/cups to division breakrooms
- Cleaning of the three fridges (2 breakroom, 1 office) in Garden level breakroom
Experience:
Must have good communication skills, accuracy on the job, organizational skills, ability to be flexible and a high level of enthusiasm. Must have a vehicle, excellent driving record, current automobile insurance, and a current Colorado driver’s license. Must be honest and trustworthy with company purchases and funds
Education Requirements:
High School Education or equivalent work experience
