Accounts Payable Specialist

Responsibilities

The Accounts Payable Specialist position is part of the Finance Team. This is a full-time, non-exempt position. This position will require a broad range of responsibilities to ensure success. Some examples of these responsibilities are listed below (but are not limited to the following):

• Report to the Accounting Manager
• Apply knowledge of basic accounting principles relating to accounts payable
• Exercise judgment in evaluating completeness and accuracy of invoices received for payment.
• Process invoices to verify prices, due dates, discounts and general ledger accounts.
• Route invoices to appropriate party for review and approval
• Ability to effectively and efficiently use computer software program for payables.
• Print checks and/or create ACH file to pay vendors.
• Maintain, update, and file, reports and invoices.
• Maintain the accuracy of the Vouchers Payable Report
• Maintain the integrity of the corporate credit card including, matching, coding with appropriate general ledger numbers, researching charges and verifying auto-pay.
• Modify, create, analyze various Excel spreadsheets.
• Work closely with Buyers in the Materials department
• Handle incoming and outgoing phone calls regarding invoice payment status.
• Identify and recommend ways to improve processes and efficiency.
• Exercise appropriate judgment in establishing priorities and work methods.
• Establish and maintain effective working relationships with vendors.
• Process requests for expense reimbursements
• Maintain vendor records with a high degree of accuracy.
• Validate and maintain Certificates of Liability Insurance when appropriate.
• Validate and maintain 1099 status when required.
• Maintain confidentiality and ensure ethical behavior.
• Attend and participate in company required meetings and training, seminars, meetings or educational activities to stay up to date on the latest developments, trends and regulations.
• Adhere to all company policies and safety regulations.
• Adhere to ISO processes.
• Other essential duties as assigned.

Systems Used

• Microsoft Suite (Outlook, Word, PPT, Excel)
• SyteLine
• UKG

Requirements

• A minimum of a high school diploma or equivalent and three years’ accounting experience either through college training or work experience
• Able to communicate with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; and working with detailed information/data.
• Strong written and oral communication and math skills required.
• Organizing as well as prioritizing ability; attention to fine detail and accuracy; discretion; judgment; communication abilities; information and data management skills and problem-solving abilities
• Ability to work in a fast-paced environment and handle multiple duties at any given time.
• Ability to work independently and in team settings.
• Experience with Microsoft Office programs and ERP systems
• Must be results oriented and have high ethical self-standards.