What are the responsibilities and job description for the Administrative Assistant position at Project Hospitality?
Job Details
Job Location: HUD Permanent Supportive Housing - Staten Island, NY
Position Type: Full Time
Education Level: High School/GED
Salary Range: $21.00 - $21.00 Hourly
Job Shift: Day
Job Category: Nonprofit - Social Services
Description
Work Schedule: Full time, Monday - Friday, 9:00 a.m. - 5:00 p.m.
SUMMARY: Provides administrative support for all program activities and serves as an assistant to the Program Director.
RESPONSIBILITIES:
-
Work collaboratively with the operations department on lease acquisition for the program.
-
Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
-
Responsible for ordering, tracking program supply expenses.
-
Maintain electronic and manual filing systems.
-
Submit and reconcile expense reports, including monthly rents.
-
In collaboration with the office manager, ensure mail distribution and office supply inventory.
-
Handle sensitive information in a confidential manner.
-
Take notes and ensure proper documentation of minutes during meetings.
-
Maintain lines of communication between the accounts payable department and program in relation to invoices.
-
Communicates with vendors to secure service delivery.
-
Assist with the execution of the end-of-year fiscal projects.
-
Track all program clients enrolled in Health Homes.
-
Contribute to team efforts by accomplishing related tasks as needed and any other administrative tasks as assigned by the Program Director and Area Director.
-
Special Projects as assigned
Qualifications
QUALIFICATIONS:
-
High school diploma/GED with at least 3 years experience required Bachelors Degree preferred.
-
Extensive knowledge of the Microsoft Office suite and Google Workspace is preferred.
-
Experience working with a nonprofit agency is a plus.
-
Must have exceptional communication skills both orally and in writing.
Salary : $21