What are the responsibilities and job description for the Accounts Receivable Specialist position at Proof?
About Us
We're Proof, a high growth company in the legal tech industry founded in 2017. We've built a best-in-class legal services platform used by thousands of law firms with a sustained average growth rate of over 10%. Our marketplace platform helps law firms and pro se parties access more efficient, transparent, and accessible legal services that are not traditionally available to everyone. Our primary services are Service of Process and E-Filing. We currently support over 3,000 law firms throughout the US and countless pro se parties.
We welcome people from all backgrounds who seek the opportunity to help build a future where access to legal services is readily available, affordable, and efficient. Work with us if you have the curiosity, passion, and collaborative spirit to achieve the fundamental change in an outdated industry.
Job Summary
We are seeking a detail-oriented and reliable Accounts Receivable Specialist to support our finance team by ensuring timely and accurate processing of customer payments. The ideal candidate will have strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams and external customers.
Key Responsibilities
We're Proof, a high growth company in the legal tech industry founded in 2017. We've built a best-in-class legal services platform used by thousands of law firms with a sustained average growth rate of over 10%. Our marketplace platform helps law firms and pro se parties access more efficient, transparent, and accessible legal services that are not traditionally available to everyone. Our primary services are Service of Process and E-Filing. We currently support over 3,000 law firms throughout the US and countless pro se parties.
We welcome people from all backgrounds who seek the opportunity to help build a future where access to legal services is readily available, affordable, and efficient. Work with us if you have the curiosity, passion, and collaborative spirit to achieve the fundamental change in an outdated industry.
Job Summary
We are seeking a detail-oriented and reliable Accounts Receivable Specialist to support our finance team by ensuring timely and accurate processing of customer payments. The ideal candidate will have strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams and external customers.
Key Responsibilities
- Generate and issue customer invoices accurately and on time
- Record, post, and apply customer payments (checks, ACH, wire, credit cards)
- Reconcile accounts receivable ledger and resolve payment discrepancies
- Monitor aging reports and follow up on overdue accounts
- Communicate with customers regarding billing questions and payment status
- Process credit memos, adjustments, and refunds as needed
- Maintain accurate financial records and documentation
- Assist with month-end closing and reporting activities
- Collaborate with sales and customer service teams to resolve billing issues
- Ensure compliance with company policies and accounting standards
- High school diploma or equivalent required; associate's degree in accounting or finance preferred
- 3 years of experience in accounts receivable or a related accounting role
- Basic understanding of accounting principles and financial processes
- Proficiency in accounting software and Microsoft Excel
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Strong verbal and written communication skills
- Experience with ERP or accounting systems (e.g., QuickBooks, NetSuite, Sage)
- Ability to manage multiple priorities in a fast-paced environment
- Customer service mindset with professional communication skills
- Hybrid work environment
- Full-time, salary position
- Standard business hours with occasional overtime during month-end possible
- Medical, dental, vision, and 401k are available
- Flexible time off (paid planned and sick time, and paid holidays)
- Necessary equipment provided E-Verify