Real Estate Operations Coordinator

Position Summary:

We are seeking a highly organized and proactive Real Estate Operations Coordinator to manage the lifecycle of our real estate transactions—from new listings to post-closing follow-up. This role ensures a seamless experience for clients while keeping all internal systems, paperwork, and communications on track.

What You’ll Do:

• Oversee real estate transactions from listing to closing, ensuring deadlines are met and all required documents are accurate and complete.
• Manage listings in the MLS, verify online presence across major platforms, and coordinate marketing activities like social media posts and neighborhood mailers.
• Maintain and update all internal systems, CRMs, and transaction management tools to ensure accurate records for reporting, follow-ups, and referrals.
• Coordinate inspections, appraisals, closings, and walkthroughs, ensuring all parties are prepared and timelines are met.
• Support post-closing client engagement, including review requests, utility reminders, and database updates to foster ongoing relationships.

Who You Are:

• Detail-oriented and process-driven with excellent organizational skills.
• Able to manage multiple transactions simultaneously while keeping deadlines on track.
• Skilled in client communication, with a focus on providing a smooth and professional experience.
• Comfortable working with multiple software tools, CRMs, and transaction platforms.

This role is the operational backbone of our real estate business, ensuring that every client and transaction receives the attention and follow-through needed for a seamless experience. To learn more about who we are, visit https://provision-realty.com/