What are the responsibilities and job description for the Bookkeeper position at PSS?
Make a difference in the lives of New York City’s older adults, their families and the community. For over 60 years PSS has performed vital and important work – through its ten senior centers, two apartment buildings and affiliated programs, the agency touches the lives of over 1,000 people a day. As the Bookkeeper for the PSS Finance Department you will be responsible for completing various administrative and accounting functions for the department. The Bookkeeper’s role is vital in ensuring that there is efficient and timely completion of these duties to maximize the capacity and impact of each program in the community.
Responsibilities:
- Update on a daily basis Purchase Order spreadsheet by distributing PO numbers as requested. Keep track of all PO forms submitted by the programs.
- Reconcile PO spreadsheet to General Ledger on a monthly basis.
- Prepare the check requests based on the received invoices.
- Verify invoices for quantity, unit price, extension and discount.
- Route miscellaneous invoices to proper staff for approval for payment.
- Verify account numbers to invoices coded on site for proper distribution in financial statements.
- Maintain a log of invoices vouched batch number and dollar amount.
- Maintain file of vouched invoices waiting for payment.
- Issue checks or make online payments as needed and upon special request or in accordance with schedule based on availability funds.
- Communicate with programs and vendors regarding errors or questions on invoices.
- Coordinate the efforts of additional help required to meet above schedules.
- Scan and/or copy paperwork for filing, distribution, etc.
- Assist Director with annual audit and special projects, as needed.
- Additional duties as directed by Director.
Qualifications and Experience:
- Bachelor’s degree strongly preferred.
- Excellent Interpersonal and Organizational Skills
- Strong computer skills, knowledge of QuickBooks, Excel, Word, Outlook
- Knowledge of maintaining Account Payable records and files