What are the responsibilities and job description for the Payroll/Human Resources Specialist position at Psynergy Programs Inc?
Psynergy Programs, Inc.
Job Description
Job Title: Payroll Administrator
Reports To: Payroll Manager
FLSA Status: Exempt Department: Human Resources
Summary: Under general supervision, the Payroll Administrator manages and oversees the payroll process, ensuring compliance with all relevant regulations and company policies. This role is critical in developing payroll procedures, analyzing payroll data, and providing strategic recommendations to enhance payroll operations. The Payroll Administrator will also serve as the primary point of contact for all payroll-related inquiries.
Responsibilities and Duties:
- Develop, implement, and maintain payroll policies and procedures to ensure compliance with state and federal regulations.
- Process semi-monthly payroll using ADP, ensuring accuracy and adherence to company policies.
- Analyze payroll data to identify trends, discrepancies, and areas for improvement.
- Collaborate with HR and Accounting to recommend payroll-related strategies and process improvements.
- Oversee the calculation and processing of wage garnishments, child support, and other deductions.
- Review and verify payroll data, including timekeeping records, wage adjustments, and terminations.
- Prepare and distribute payroll reports to management, highlighting key metrics and potential issues.
- Serve as the primary point of contact for payroll-related inquiries, resolving discrepancies effectively.
- Assist with year-end payroll processing, including W-2 preparation.
- Stay updated on changes in payroll laws, tax regulations, and compliance requirements.
- Performs other related duties as assigned.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
- Three or more years’ payroll processing experience, preferably using ADP Workforce Now
- High School Diploma required
- Associate’s degree preferred
- Strong understanding of payroll laws, tax regulations, and best practices
- Proven experience in developing payroll policies and procedures
- Excellent analytical and problem-solving skills
- Ability to exercise discretion and independent judgment in payroll operations
- Working knowledge of HR functions and best practices
- Knowledge of employment law and human resources responsibilities
- Impeccable written and verbal communication skills
- Exceptional interpersonal skills
- Knowledge of computer applications and HR-specific software programs
- Advanced proficiency in Excel, including data analysis and reporting
Knowledge and Skills:
Ability to engage and communicate effectively with others; tact and diplomacy; exercise good judgment and act calmly in emergency situations; and an ability to work effectively with people differing in value systems, ethnicity, cultural backgrounds, language capabilities and disabilities. Ability to follow directions and work within a program structure.
Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.
Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractures, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized and emergency situations.
Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft Word; Microsoft Excel; inventory software; internet software; order processing systems; and database software.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is rarely exposed to toxic or caustic chemicals and outdoor weather conditions. The noise level in the work environment is usually moderate.
Special Requirements:
Must be able to meet and receive a criminal records clearance as required by Title XXII, licensing regulations. This includes FBI and DOJ clearance. A health screening, by or under the direction of a physician, must have been performed not more than one year prior to employment or within seven (7) days after employment. Health screening must include TB clearance not more than one year prior to employment or within seven (7) days after employment.
Physical Requirements:
The following are required in day -to-day performance of the duties of this position: walking, sitting, pinching and finger flexion, and visual/auditory acuity are required constantly (over 2/3 of the workday); lifting, carrying, pushing, pulling, bending, stooping, crouching, kneeling, and twisting are required occasionally (under 1/3 of the workday). Balancing, climbing and crawling are generally not required.
