Senior Associate, Regulatory Promotional Operations

Digitas Health is the Agency of Now: the first global connected-health agency, purpose-built for marketing today. Digitas Health specializes in helping health brands navigate a complex and shifting media environment to create deeper, more relevant connections with their consumer and professional customers.  With offices in Philadelphia, New York, San Francisco, and London, it is a member of the world’s largest healthcare communications network,

Publicis Health. As a member of this elite network, Digitas Health is also a member of the Paris-based Publicis Groupe S.A. (Euronext Paris: FR0000130577), the world’s third-largest communications group, second-largest media counsel and buying group, and a leader in digital communications.

Web: www.digitashealth.com | Facebook: www.facebook.com/digitashealth| Twitter: www.twitter.com/digitas_health

The Senior Associate, Regulatory Promotional Operations is a project-level lead responsible for independently preparing and delivering submission packages for promotional materials to be reviewed through the client Medical, Legal, Regulatory (MLR) process. This role requires maintaining a strong working knowledge of client-specific guidelines and requirements for submission, as well as the tools utilized to manage the MLR process.

Key responsibilities include tracking each project through the MLR process, facilitating effective communication among cross-functional team members regarding project statuses, advising on submission timelines, and following up directly with internal stakeholders as needed.

• Independently prepare and deliver high-quality submission packages through taking screenshots, organizing materials to output a compliant submission PDF, and annotating pertinent information.
• Ensuring compliance with client-specific guidelines and internal requirements.
• Directly communicate in a clear and concise manner with internal stakeholders.
• Route submission materials to internal team and implement revisions as needed.
• Follow up with internal teams directly to communicate project status and timing expectations.
• Link references in client system (Veeva Vault PromoMats) and and attach any ancillary documentation.
• Retrieve MLR comments from client system and determine next steps in MLR process.
• Comfortably balance multiple assignments simultaneously.
• Determine the time and effort required to create various components of each submission. Work directly with internal teams to develop submission timelines.
• Comfortably balance multiple projects simultaneously.
• Assist in maintaining departmental archive.

Required

• Bachelor’s degree in a relevant field and 1-2 years relevant experience.
• Technical competency in Adobe Acrobat Pro DC and Microsoft Office Suite.
• Exceptional communication skills.
• Meticulous attention to detail.
• Superior organizational skills and ability to effectively manage multiple tasks efficiently.

Preferred

• Proficiency in Veeva Vault PromoMats.
• Experience preparing complex submission deliverables under tight deadlines.
• Proven experience working within cross-functional teams.
• Strong technical writing skills, with the ability to produce clear and concise documentation.

Desirable

• Experience in the pharmaceutical industry, healthcare, or a similar regulatory environment.
• Agency and/or project management experience.
• Working knowledge of Adobe InDesign and Photoshop.

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent. 

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive.  Our benefits package includes medical coverage, dental, vision, disability, 401K,  as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com.

All your information will be kept confidential according to EEO guidelines.

Compensation Range: $53,200 - $70,560 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 02/18/2025.

Salary : $53,200 - $70,560