What are the responsibilities and job description for the Administrative Assistant position at PYA, P.C.?
PYA is seeking an Administrative Assistant to join its high-performing and dynamic culture.
We’re not looking for robots. We’re not filling square holes with square pegs. We know the best people will challenge assumptions. They’ll bring their skills and backgrounds to shape their roles, grow into them, change them, and improve them. They can’t help it. In fact, we’re counting on it. That being said, here are some of the broad strokes of our Administrative Assistant position.
RESPONSIBILITIES:
- Provide administrative support to multiple PYA executives with responsibilities which include office management, calendar management, coordination of client meetings, telephone and video calls, and travel logistics and planning
- Ability to anticipate and prepare necessary materials for executives’ appointments, meetings, and telephone calls
- Proactively identify and problem-solve
- Advanced-level experience in producing and formatting Microsoft Office documents
- Enter time, expenses, and other reporting using Salesforce
- Duties include: scanning, organizing, filing documents electronically, creating and maintaining projects in workflow software
- Assist with general office duties and back-up to other Administrative Assistants as needed
QUALIFICATIONS:
- 1 years of administrative experience in a fast-paced, professional services firm preferred
- Detail-oriented individual with the ability to exercise initiative, judgment, and take ownership when dealing with support tasks
- Proficiency in producing Microsoft Office documents including extensive experience utilizing Outlook calendar usage for high volume scheduling
- Demonstrated ability to establish priorities and meet deadlines when faced with multiple/competing tasks
- Experienced in travel planning and management for senior executives
- Polished professionalism including a positive attitude combined with excellent oral/written communication skills
- Proficient and detailed in composition, grammar, drafting, and proofing documents and communications
- Ability to exercise tact, courtesy, and discretion in contacts at all levels - both within and outside the Firm
POSITION TYPE:
- Full-time. Office hours are Monday - Friday from 8:00 a.m. to 5:00 p.m.
- Overtime required at peak times, and as needed.
ABOUT PYA:
Serving clients in all 50 states from offices in Atlanta, Charlotte, Helena, Houston, Kansas City, Knoxville, Nashville, and Tampa, PYA is consistently ranked by Modern Healthcare as one of the Top 20 healthcare consulting firms in the U.S. and by INSIDE Public Accounting as one of the nation’s “Top 100” Largest Accounting Firms. PYA also was named one of America’s Best Tax and Accounting Firms of 2022 in the Forbes annual list, and Accounting Today highlighted PYA as “One of the Most Successful Firms in the Country.”
This success is the result of almost four decades of steadfast adherence to a culture of integrity, responsiveness, and relationships – both with clients and teammates.
Learn more at pyapc.com.
