What are the responsibilities and job description for the Administrative Assistant position at Pye-Barker Fire & Safety?
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The Administrative Assistant position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.
Essential Duties & Responsibilities:
The Administrative Assistant position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.
Essential Duties & Responsibilities:
- Greets and directs clients and visitors.
- Answers phone calls and emails in a timely manner.
- Manages company telecommunications network and communicates with answering service.
- Makes appointments and referrals
- Manage data in spreadsheets and reports
- Manage Accounts Receivable
- Performs data entry (into our ERP system) and filing tasks for accounts payable, purchase orders, equipment inventory,
- Maintains the integrity and confidentiality of confidential employee or departmental files.
- Receives, records, and distributes packages and mail.
- Manages key vendor accounts, supply inventory, and submits invoices for payment
- Compiles budget data and maintains financial records as requested.
- Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
- Assists with projects and event support
- Assists other departments as needed
- Assists with Customer relations
- Assists with Contract creations
- Assistant Office Manager as required.
- Perform other duties assigned by management.
- Must have a minimum of 1 year of experience with Administrative work or related field
- Bachelor or Associate degree or equivalent work experience.
- Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
- Ability to type at least 50 wpm.
- Ability to proofread.
- Proficient in Microsoft Office Suite or similar software.
- Basic understanding of office equipment.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to organize and prioritize work.
- Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
- Performs other duties as assigned.
- Prolonged periods sitting at a desk and working on a computer.
- Excellent pay
- Medical, dental, vision
- Company paid life insurance
- Company paid short-term disability
- 401K with employer match
- Paid vacation and company holidays
- Training and Career Development
- Company vehicle (if job applicable)
- Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees