What are the responsibilities and job description for the Accounting Specialist position at Quikserv, Inc.?
ACCOUNTING SPECIALIST
OUR CORE VALUES:
- Customer Focused (develop relationships, exceed expectations, treat customers like you would like to be treated)
- Respect (employees, customers, suppliers, our brand)
- Teamwork ( collaboration, open communication, be passionate and have fun)
- Results Driven ( strong will to win; work to standard, not to time)
- Kaizen (continuous improvement; embrace change; don't settle, share ideas)
WE OFFER:
- Competitive pay
- Great benefits package
- Excellent growth opportunities
- Great work/life balance.
Accounting Specialist
Job Duties Include:
- Reviews all AP invoices for appropriate documentation and approval prior to entering and posting
- Conducts 3-way matching before processing PO-based invoices
- Resolves invoice discrepancies
- Maintains records and corresponds via email and telephone with vendors and employees
- Invoices for warranty and services
- Monthly credit card account reconciliations
- Prioritizes invoices according to cash discounts and payment terms
- Verifies vendor accounts by reconciling monthly statements and related transactions; researches and corrects discrepancies
- Reimburses employees for expense reports
- Protects the Company’s values by keeping information confidential
- Support audit requests
- Prepare weekly accounts payable checks and ACH
- Maintains vendor files and documentation thoroughly and accurately
- Cross train with A/R and provides back-up relief
- Assist with accounts receivable and special projects, as necessary
- Participate in month-end close by completing assigned tasks by the deadline
- Conduct account reconciliations of AP and AR accounts
- Prepare accruals for month end; including but not limited to AP invoices, freight, receipts without invoices
- Conduct monthly bank reconciliations
- Prepare a weekly report for uninvoiced receipts and invoices without receipts; works with purchasing and receiving to resolve issues in a timely manner
- Participate in system enhancement projects as assigned
- Covers the phone system when the receptionist is at lunch
- Provides support for various administrative tasks as needed
- Other duties as assigned
Qualifications:
- 3-5 years experience with full cycle Accounts Payable
- Document management system experience
- Proficiency with Microsoft Excel and Word
- Excellent communication skills
- Willingness to work overtime when needed
- Experience with Sage 300/Accpac a plus
- Must have advanced attention to detail with the capability to prioritize and meet deadlines.
- Excellent verbal/written communication and interpersonal skills for maintaining effective business relationships with peers, customers, and vendors.
- Ability to multitask and excellent organizational skills.
- Must be a team player
- Solid understanding of basic accounting principles.
- Experience and desire to work in a fast-paced environment, with the ability to work with limited resources and adapt as the Company continues to experience significant growth