Director, Campus Budget and Accounting

Under the direction of the Vice President, Administrative Services, plan, organize, coordinate and direct the College's budget functions; develop, implement and evaluate budget development, preparation and maintenance procedures and assure appropriate documentation and records maintenance; develop and implement processes designed to account for the expenditure and proper control of expenses;  train, supervise and evaluate the performance of assigned personnel.

 

Plan, organize, and coordinate the College budget development process; Oversee the timely and accurate preparation of a variety of financial reports; assist with preparing and authorizing budget transfers, requests for reimbursement, and coding of purchase and personnel requisitions, assuring compliance with Title 5 regulations, California Community College Budget and Accounting Manual, Auxiliary Organizations Manual, and District policy; develop grant and other special budgets, research and review proposed grants to determine allowable expenses, create new accounts and monitor grant expenses and provide comparative and quarterly reports, approve and submit budget changes for day-to-day accounting transactions, prepare and review expense reports, and obtain required signatures for final report submittal to funding agencies: work with external and internal auditors; train College Budget Office staff, complete performance appraisals, and act as liaison in providing information to administrators, personnel, and consultants at the College on accounting matters; assist District Fiscal Services Department with coordination of year-end financial closing; analyze accruals and carryover budgets; prepare revenue forecasts for annual budgets and periodic budget status report briefings; develop and analyze projections and variances; maintain the chart of accounts for the College and the Foundation to enable and facilitate accurate preparation of financial reports, making changes, additions, deletions, and reclassifications of existing accounts; maintain and update  College Planning and Budget Process & Procedures Manual as necessary; coordinate with College departments the submittal, prioritization, and funding of annual resource allocation requests; oversee and review accounting transactions for the College and the Foundation, including check disbursements, posting of journal entries, budget changes, bank reconciliation, and preparation of financial reports as needed; develop and implement policies and procedures for cash control and check disbursements, prepare balance sheet  and statement of financial position reports, assuring accuracy and compliance with Title 5 regulations, California Community College Budget and Accounting Manual, Auxiliary Organizations Manual, and District policy; reconcile faculty load banking records and implement financial transactions; assure compliance with a variety of local, state, and federal laws, codes, and regulations, including Government Accounting Standards Board (GASB) regulations; liaison among District Fiscal Services Department management and staff; perform related duties as required; develop and maintain excellent working relationships with all College and District staff.

 

This position reports to a designated administrator. Responsible for the direct supervision of the College Budget Office staff.

Thorough Knowledge of: fiscal management policies; generally accepted accounting and auditing principles, practices and methods of governmental and school accounting and budgeting; principles of management, supervision and training; legal, procedural and reporting requirements in school district and non-profit financial work; financial analysis and projection techniques; computer systems and equipment used to prepare and control budget and accounting.

 

Ability to: prepare and maintain complex statistical records and reports; provide leadership in areas related to the college budget; plan, organize, and coordinate the college's budgetary operations; analyze complex financial data and develop financial forecasts, plans, processes, reports, statements and recommendations; assure the preparation, maintenance and retention of appropriate accounting and budget data and documentation; provide technical expertise and assistance to District personnel regarding assigned functions; communicate effectively both orally and in writing; establish and maintain effective and cooperative working relationships with others; interpret, apply and explain complex fiscal policies and legal requirements.

A bachelor's degree with a major in accounting, business administration, finance, or a closely related field and at least five years of increasingly responsible financial management experience including three years in a supervisory capacity.  Experience in budget, accounting, strategic planning, and financial research in a public education institution.

Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The District includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs.

The Rancho Santiago Community College District (RSCCD) is committed to the concept and principles of staff diversity and equal employment opportunity by prohibiting discrimination based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. Applications from all persons interested in the position are encouraged.

In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:

 

Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:

A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. Applicants should contact Recruitment in the Human Resources Office for assistance.

To ensure full consideration, all applicants must submit a complete Rancho Santiago Community College District online application that includes the items listed below by the position's closing date. Recruitment will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review. 

Foreign Transcripts: Education completed outside of the United States must be equivalent to that gained in the conventional/accredited United States education programs to be considered for the satisfaction of minimum qualifications. The National Association of Credential Evaluation Services (NACES), a United States-based credentials evaluation service, must translate and evaluate Foreign transcripts.

The selected candidate is required to complete the following before employment as part of the onboarding process: