Accounts Payable Manager

Rastelli Food Groups has been an industry leading corporation supplying the highest quality food products and service since 1976. Our brands can be found in the finest hotels, restaurants, institutions, and retail markets for all families to savor and enjoy.

“From Our Family to Yours”

Position: Accounts Payable Supervisor

Job Type: Full Time

Qualifications

• Five years of experience in AP with at least three years working in a supervisory capacity.
• Experience working with an AP automation solution.
• Experience implementing an AP automation solution (preferred).
• Bachelor’s degree in Accounting, Finance, or a related field (preferred).

Job Description:

The Accounts Payable (AP) Supervisor oversees the daily operations of the accounts payable department, ensuring timely and accurate processing of invoices, expense reimbursements, and payments. This role is responsible for maintaining compliance with company policies and regulatory requirements, leading a team of AP specialists, and driving process improvements to enhance efficiency and accuracy. We have recently engaged and AP automation solution, and this role will be responsible for leading implementation.

Key Responsibilities:

Operational Management:

• Supervise the AP team to ensure accurate and timely processing of invoices, purchase orders, and payments.
• Review and approve payment runs, ensuring compliance with company policies and vendor terms.
• Monitor and resolve discrepancies in invoices and payment processing.
• Maintain accurate AP records and ensure proper documentation for audit purposes.

Team Leadership:

• Provide training, guidance, and performance feedback to the AP staff.
• Develop and implement goals, key performance indicators (KPIs), and performance evaluations for the AP team.
• Foster a collaborative and productive work environment.

Compliance and Reporting:

• Ensure compliance with internal policies, accounting standards, and regulatory requirements, including tax and reporting obligations (e.g., 1099 preparation and sales & use tax).
• Reconcile AP accounts and assist in month-end and year-end closing processes.
• Prepare and present AP reports to management, highlighting trends and areas for improvement.

Process Improvement:

• Lead AP automation implementation.
• Identify and implement process enhancements to improve efficiency, accuracy, and cost-effectiveness.
• Leverage technology to streamline workflows.
• Collaborate with other departments, such as procurement and finance, to ensure a smooth AP process.

Vendor and Stakeholder Relations:

• Manage vendor relationships, addressing inquiries and resolving payment disputes promptly.
• Negotiate payment terms and discounts with vendors to optimize cash flow.
• Serve as the primary point of contact for AP-related issues within the organization.

Skills and Competencies:

• Strong knowledge of accounts payable processes, accounting principles, and tax regulations.
• Proficiency in AP software and ERP systems (e.g., SAP, Oracle, QuickBooks).
• Advanced Excel skills and familiarity with data analysis.
• Excellent organizational skills and attention to detail.
• Strong leadership and team management abilities.
• Effective communication and problem-solving skills.

Certifications (Preferred):

• Certified Accounts Payable Professional (CAPP) or equivalent certification.

Benefits Offered:

• Medical
• Dental
• Vision
• Supplemental Benefits
• 401(k) with company match
• PTO
• Sick Time
• Profit Sharing
• Referral Bonus

Equal Opportunity Employer: We are committed to providing equal employment opportunities to all qualified individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law. We actively promote diversity, inclusion, and a culture where every employee feels valued and respected. Qualified candidates from all backgrounds are encouraged to apply.