Entry Level Recording Clerk

Position:                              Entry Level Recording Clerk                Classification:                 Non-Exempt, Full-time

Department:                      Clerk & Recorder’s Office                     Reports to:                       Ravalli County Clerk & Recorder

Posting Date:                     October 29, 2024                                    Application Deadline:  Until Filed

Position Grade:                 Grade 8                                                        Rate of Pay:                      $17.26/hour

Position Schedule:          Mon – Fri 8am -5pm                               Benefit Eligible:               Full Benefits/PERS

Job Summary:

Responsible for answering phones, assisting the public, and recording/filing documents

Training provided to learn:

• All phases of processing and preservation of all legal documents recorded in Ravalli County.
• Providing basic answers regarding election processes during election times.

Competencies

• General office procedures and computers.

Supervisory Responsibilities:

• None.

Travel Required:

• Occasional travel between Ravalli County buildings

Duties/Responsibilities:

• Working directly with the public
• Checking documents for accuracy
• Recording documents received to Ravalli County
• Indexing documents
• Filing
• Preservation of documents received to Ravalli County
• Answering basic election questions to public
• Follow established office procedures
• Ability to cross-train and assist others within the Clerk & Recorders Office
• Maintain set standards of confidentiality and integrity

Required Skills/Abilities:

• Typing 45 wpm
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to follow verbal and written instructions.
• Excellent interpersonal and customer service skills.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Required Education and Experience:

• High school diploma or equivalent.

Preferred Education and Experience:

• Knowledge of land documents and elections preferred.

Work Environment:

• Office setting

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Affirmative Action/EEO Statement

Ravalli County is an equal employment opportunity employer (EEO).  Ravalli County does not refuse employment or discriminate in compensation or the other terms, conditions, and privileges of employment based upon race, color, national origin, age, physical or mental disability, marital status, pregnancy, religion, creed, sex, sexual orientation, political beliefs, genetic information, or veteran’s status.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

Salary : $17