What are the responsibilities and job description for the Administrative Assistant position at RECAP?
Our company is seeking a dedicated and detail-oriented Administrative Assistant for our Newburgh office. This role is integral to the smooth operation of our office and services, reporting directly to the Director of Support Services. The successful candidate will be responsible for a variety of administrative tasks, ensuring efficient and organized office operations. We pride ourselves on our supportive work environment and are committed to professional growth and development for our team.
Responsibilities
- Maintain operation, purchasing, and maintenance records for copy, fax, and printer machines. Maintain office supplies, inventory through agency purchase order system
- Answer phones, transfer calls, take messages and update office voicemail for office closures
- Stamp and distribute mail, maintain operations of telephone systems and mailing procedures for USPS, UPS, Fedex.
- Greet clients and visitors, schedule appointments, answer client questions.
- Retrieve files; Enter client data into agency database.
- Maintain professional appearance of office including bulletin boards, brochures, trash, clothing cabinet etc.
- Manage and organize donations
- High attention to detail maintaining accurate records,
- Attend weekly staff meetings, take notes and type meeting minutes,
- Mail client letters, forms and reports, filing, type correspondence, projects, proposals as needed;
- Perform other duties as requested
Qualifications
- High School Diploma or GED required.
- Proficiency in Microsoft Excel, Word, Access, PowerPoint, and internet navigation and research.
- Excellent typing, telephone, organizational, oral and written communication skills.
- Ability to work independently and manage multiple projects simultaneously.
- Bilingual in English and Spanish is a plus.
- Knowledge of general office operations.
- Strong sense of boundaries, good judgment, tact, and courtesy.
- High attention to detail and dependability.
- Flexibility and adaptability to change.
