What are the responsibilities and job description for the Bookkeeper position at RECAP?
The Bookkeeper performs a variety of accounting tasks to assist the fiscal department in the processing of Payroll, Accounts Payable and Accounts Receivable transactions to ensure the proper and accurate preparation of all financial reports in compliance with policies, procedures, and contract requirements
JOB RESPONSIBILITIES for the day-to-day operations, include but are not limited to:
- Processing and posting of all cash receipts to proper and associated accounts
- Preparing Accounts Receivables and aging reports and inform appropriate Fiscal staff and program directors of aged receivables
- Assisting Payroll Specialist/Budget Analyst in timely and accurate processing of timesheets and verification of proper allocation in accordance with contractual requirements, including necessarily follow up with employees and supervision
- Processing bi-weekly payroll through outsourced payroll entity
- Assembling, reviewing, and verifying invoices and check requests for proper approval and supporting documentation
- Understanding of purchase order process including creating PO, applying payments and making necessary changes as warranted
- Attention to detail for appropriate coding and filing for multiple programs
- Maintaining current vendor files including vendor information forms, W-9’s, leases, contracts, and insurance certificates
- Reviewing vendor statements to ensure vendor accounts are current
- Researching and resolving invoice discrepancies and issues
- Processing checks weekly
- Coordinating credit card orders with non-fiscal staff as well as reconciling and processing monthly credit card payments and statements
- Maintaining open invoice, open encumbrance and invoice history reports
- Making regular monthly journal entries for transaction that occur outside of typical Accounts Payable, cash receipts and payroll functions
- Providing supporting documentation for departmental and funder audits or reviews
- Meeting and reviewing all work with Program Directors, Fiscal Department and auditors, as warranted
- Cooperating with other staff to maximize workflow, filing and other accounting duties as required.
QUALIFICATIONS/SKILLS:
High school diploma, Associates Degree or equivalent accounting experience. Effective communication and strong organizational skills. Attention to detail. Proficient in Microsoft Office. Knowledge of multi-funded not-for-profit accounting.
PHYSICAL DEMANDS/WORK ENVIRONMENT:
Work Conditions may include exposure to inclement weather and noise. Position may require exposure to electronic equipment including computers, printers, fax, and copy machines and cleaning equipment. If position requires use of a motor vehicle, driving on city streets and/or highways, exposure to inclement weather and traffic; employees are to take all precautions and follow all laws while in these environments. This position requires constant punctuality and attendance at the job site.