Payroll Specialist

Job Summary:

The mission of the Payroll Specialist is to effectively administer Payroll and Payroll Costing Reports in such a way as to be cost efficient and instill employee confidence in the processes.

Performance Requirements;

• Knowledge;
• Knowledge of organizational policies, procedures, and systems.
• Knowledge of the English language to include rules of composition and grammar; spelling; punctuation; sentence structure and content; and of word meaning.
• Intermediate knowledge of Excel and Word.
• QuickBooks/OnePoint knowledge is a plus

Skills;

• Skill in establishing and maintaining effective working relationships with other employees, patients, organizations and the public.
• Detail oriented and performance driven.
• Exceptional communication, problem resolution and organizational skills.

Abilities;

• Ability to maintain strict confidentiality.
• Ability to work under pressure, communicate and present information.
• Ability to identify problems, recommends solutions, organize and analyze information.
• Ability to use Time keeping software
• Capable of prioritizing job duties and working independently.
• Ability to use Schedule Anywhere software.

Major Duties and Accountabilities:

1. Payroll

a. Review timecards for accuracy.

b. Tracks garnishments, PTO and benefits.

c. Reviews, corrects, files and distributes bi-weekly and semi-monthly payroll.

d. Electronically transmits payroll data to and from HRIS/Payroll platform.

e. Maintain manual payroll process

f. Verify accuracy of payroll prepared by outside vendor.

e. Designs and prepares reports on an as needed basis, prepare payroll summary reports for supervisors.

f. Assist in employee enrollment and maintenance in the 401k plan and company benefits. Reconcile monthly benefit plan invoices to ensure accuracy of company/employee costs.

g. Reconcile and audit monthly, quarterly and annually both payroll and 401K

2. Accounts Payable

A. Back up Accounting Specialists in AP duties as needed,

3. Miscellaneous

a. Assist Human Resources as necessary.

b. Perform other clerical duties as needed.

c. Assist materials management as necessary

d. Complete Daily Deposit/Reconciliations – update spreadsheet

Position Competencies:

1. Role model for organization’s core values

2. Customer Service: Demonstrates the highest standards for friendly, courteous and caring interaction with patients, physicians, customers, and fellow employees.

5. Professional presence

7. Communication Demonstrates ability to accept and understand instructions, expresses self clearly and concisely.

8. Adaptability/Flexibility Demonstrates the ability to cope with pressure, grasp new ideas and methods, and adjust responses to meet the changing work environment.

9. Independence/initiative Demonstrates reliability, follow-through, ability to work with minimum supervision, and desire and ability to accept additional responsibility.

10. Confidentiality

11. Emotional Intelligence Maintains basic emotional and social competencies to include self-awareness, self-regulation, motivation, empathy, and social skills.

Job Qualifications:

Equipment operated; standard office equipment including computers, faxes, copiers, printers, telephones, etc.

Education/Experience: Associates in Accounting or a minimum of four years of direct payroll experience

Physical: Involves sitting approximately 90 percent of the day, walking or standing the remainder.