Administrative Assistant

Job Title: Administrative Assistant (Entrepreneurial Emphasis)

Location: Springville, Utah

Reports To: Executive Assistant

Department: Operations

Schedule: Full Time - Hourly

POSITION SUMMARY

Currently looking for an Administrative Assistant interested in a position with an emphasis on entrepreneurial work. The administrative assistant will be responsible for executing a variety of day-to-day tasks for the company, Executive Assistant and CEO. This will include tasks for a variety of entities primarily centering around agriculture. This role will encompass duties including but not limited to managing administrative aspects of agricultural enterprises, real estate properties, and an aviation operation (previous experience in regards to specific activities mentioned is not required). This position requires being able to roll with change easily and have a willing attitude. It is crucial that applicants are detail oriented, hard working, and driven to solve problems and get results. This individual must be proactive and have excellent communication skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Work closely with other administrative staff and support other colleagues as needed
• Complete daily assigned tasks for the company in support of organizational strategy and objectives; implement and execute policies and practices
• Ensures that deadlines are met and adapts to changing priorities
• Fleet management including insurance, registration, selling and purchasing
• Keep insurance policies current and accurate
• Mail management
• Conduct research, compile and summarize information as requested
• Input and update information in databases and spreadsheets
• Manage physical and digital filing systems
• Support organizational objectives by helping track duties and assignments
• Facilitate communications on a regular basis to help coworkers keep up to date on various projects
• Welcome and assist visitors
• Maintain office supply inventory
• Organize weekly staff meetings
• Help make travel arrangements as assigned
• Coordinate logistics for on-and off-site meetings, including room setup and catering
• Assist the Director and CEO with calendar management, scheduling meetings and processing emails
• Provide remote support for various employees and managers with miscellaneous tasks as needed
• Run errands as assigned, sometimes include personal errands
• Assist with bookkeeping functions

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• Bachelor’s degree in business, marketing or a related discipline preferred
• Demonstrated ability to get results
• Ability to organize and manage multiple priorities
• Proficient at identifying and solving problems
• Must work effectively with mid & senior-level executives and staff; must also be able to work independently
• Must have strong interpersonal skills and good judgment. Must be capable of communicating with a diverse range of individuals
• Excellent computer skills including all Google Workspace, Microsoft Office, and Dropbox applications required
• Must have strong managerial support orientation, demonstrated professional demeanor, and the ability to maintain confidential information

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is occasionally required to stand; walk; sit: and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Job Type: Full-time

Pay: $48,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Springville, UT 84663: Relocate before starting work (Required)

Work Location: In person

Salary : $48,000