Administrative Assistant - Full Time Position

Job Description: Administrative Assistant

Job Summary: The Administrative Assistant will manage the day to day administrative responsibilities needed to facilitate the company.

Minimum Qualifications:

· Associate’s Degree in Business Administration or related field (preferred or experience).

· Three years of experience (Preferred)

· A valid driver’s license and personal automobile, acceptable driving record and personal automobile insurance.

· Successful State Criminal and Child Registry Background Check

· Required Training by the DBHDS

· Current TB screening and Physical

· CPR/First Aid and Medication Management

Knowledge of:

· Proficiency in Outlook, Word, Excel, Access, PowerPoint

· Excellent interpersonal and written and oral communication skills

· Ability to prioritize and multi-task as well as problem solve and decision making skills

· Strong attention to detail and organizational skills are essential

· Excellent problem analysis and problem solving skills

· Understanding of individuals with intellectual/developmental disabilities and mental health

Duties and Responsibilities:

· Schedule appointments, and maintain and update supervisors' daily calendar

· Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly

· Maintain confidentiality of highly sensitive information

· Manage complex office administrative work requiring the use of independent judgment and initiative

· Clerical support including mailing, scanning, faxing, and copying to management

· Maintains office cleanliness to include taking out trash and maintain office supplies

· Complete initial referral for intake of potential client

· Audit charts and report chart status to Clinical Supervisor and or Director

· Checking in mail and mail distribution

· Scheduling interviews for potential employees

· Maintaining, filing & creating personnel folders/binders

· Data entry, creating and maintaining spreadsheets & training schedules

· Attends meetings and records minutes, as required

· Receive and interact with incoming visitors and office staff

· Contributes to team effort by accomplishing related results as needed.

· Any assignments assigned by Directors

Job Type: Full-time

Pay: $27,040.00 - $29,120.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 3 years (Preferred)
• Administrative Work: 3 years (Preferred)
• ID/DD: 1 year (Required)

License/Certification:

• CPR & First Aide Certification (Preferred)
• Medication Administration Certification (Preferred)

Work Location: In person

Salary : $27,040 - $29,120