Executive Assistant Professional

Overview

IF YOU ARE - An experienced Administrative or Executive Assistant looking to build a career in a high growth, dynamic yet structured work environment, you may be the person we're looking for to support our President as Executive Assistant. WE OFFER - An outstanding compensation package, health and retirement benefits, growth environment, convenient location, team environment, long-term opportunities.

Responsibilities

General Responsibilities include:

• Perform a wide variety of executive administrative duties as required by daily operations in the President's office.
• Coordinate office activities and schedules.
• Provide follow-up to assignments given to management staff by the President.
• Review and summarize miscellaneous reports and documents.
• Receive and screen communications to the President.
• Attend meetings and take minutes, as directed by the President.
• Travel arrangements

HR Responsibilities include:

• Assist in management of 401k company plan
• Assist in onboarding of new hires.
• Support of the Human Resources Information Systems. Inputs data into HR databases and reviews output for accuracy. Generates standard reports for Human Resources or managing personnel.
• Enters all employee benefit enrollment transactions.
• Ensures thorough maintenance and updating of all employee information in the HR database.
• Ensures appropriate signature authorizations are obtained (based on organizational policy) on personnel transactions prior to entering information. Recommends appropriate updates to written policies.
• Demonstrates thorough knowledge of payroll deadlines and time constraints relative to data entry.
• Communicates and collaborates with all HR and Payroll staff to proactively identify HR issues.

Qualifications

• Education and Experience: Equivalent to completion of two years of college-level coursework in business or a field related to the work and three years of office administrative and/or supervisory experience.
• Strong Microsoft Office Suite skills (Outlook e-mail, web-based applications, Word, Excel and PowerPoint).
• Professional demeanor suitable for an executive office.
• Organizing own work, coordinating projects, setting priorities, meeting deadlines, and following up on assignments with a minimum of direction.
• Attention to detail and follow through skills.
• At least 2 years previous Human Resources experience.
• Excellent oral and written communication skills
• Maintains strict confidentiality of all data and takes appropriate security measures in accessing and sharing information.