Payroll & HR Specialist

At Residence we're looking for a Payroll & HR Specialist to join our team.

About The Job

Residence is a multidisciplinary network of companies with a shared vision of creating a thriving ecosystem that empowers the creative community at large by nurturing rising talent, encouraging egoless creativity, and fostering community among its members.

About You

Residence is seeking a full-time PAYROLL & HR SPECIALIST to join our fast-growing HR team in Los Angeles. Reporting to the Executive Director of Human Resources, the Payroll & HR Specialist will support HR and payroll across all company locations. This role plays a key part in benefits administration, payroll coordination, HR compliance, onboarding, and employee support, while delivering a high level of service in a dynamic, creative environment.

Key Responsibilities

Benefits Administration:

• Assist with the administration of all employee benefits and welfare programs, including enrollments, changes, and terminations.
• Reconcile benefits statements and vendor invoices.
• Support 401(k) audits in partnership with Finance and external providers
• Manage PTO tracking and requests for both hourly and salaried employees
• Notify new hires of eligibility for the company’s 401(k) program
  
  

Payroll Support

• Coordinate with the Payroll Manager to ensure timely processing of payroll updates, including new hires, terminations, and compensation changes.
• Maintain accurate payroll-related data within HRIS and payroll systems.
• Assist with domestic state registrations and ongoing compliance filings.
• Run and review payroll reports on a bi-weekly and monthly basis as needed.
• Maintain adherence to timekeeping procedures and accurate record-keeping.
  
  

HR Compliance & Reporting

• Maintain state-by-state HR compliance documentation, ensuring accuracy and audit readiness.
• Track and support the implementation of changes in federal, state, and local employment laws
• Conduct Form I-9 verification and ensure compliance with employment eligibility requirements
• Support HR reporting and compliance audits as required
  
  

Onboarding & Employee Lifecycle Support

• Coordinate and conduct onboarding for new hires, including documentation, system setup, and orientation support.
• Ensure all employee records are complete, accurate, and up to date in HRIS and payroll systems
• Support employee status changes, promotions, transfers, and terminations
  
  

HR Operations & Employee Support

• Serve as a first point of contact for employee questions and requests via the HR inbox.
• Assist with employee relations matters and documentation
• Support workplace injury reporting and related processes
• Prepare HR correspondence and documentation as requested
• Maintain confidential employee files and records
• Perform additional HR administrative and operational duties as assigned
  
  

Qualifications

• Bachelor’s degree in Human Resources or a related field, or equivalent professional experience
• Minimum of three (3) years of relevant HR and Payroll experience
• Strong understanding of HR compliance requirements, including multi-state employment regulations.
• Excellent verbal and written communication skills
• Strong organizational skills with high attention to detail
• Ability to maintain confidentiality and handle sensitive information professionally
• Excellent time-management skills with the ability to meet deadlines
• Ability to thrive in a fast-paced, evolving environment
• Proficiency with Google Workspace, Microsoft Office Suite, and ADP Workforce Now
  
  

Compensation range: $75K-$85k

Residence is an Equal Opportunity and Affirmative Action Employer and a member of E-Verify. All qualified applicants, including minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.

Apply for the job

Do you want to join our team as our new Payroll & HR Specialist? Then we'd love to hear about you!