Leadership Team Assistant

Position Overview:

This role is responsible for providing administrative support to members of the leadership team. Main responsibilities include, but not limited to, calendar management, travel arrangements, maintaining communication with, and providing information to internal and external stakeholders, assist with any special projects, and otherwise relieving the executive team of administrative work.

Responsibilities:

• Maintain annual calendars, outlook calendar, and schedule/coordinate meetings and appointments. Maintain a list of recurring meetings.
• Managing catering needs for appropriate functions.
• Manage Purchase Orders and expense reports for leadership team.
• Arrange travel (airfare, hotels, trains, ground transportation, etc.) reservations per current Travel Policy and Procedures. Prepare travel itineraries and share with team.
• Create and process detailed expense reports and requests for capital expenditures.
• Compose, copy, and distribute routine correspondence, reports, documents, and printed forms.
• Maintain and organize, in a professional manner, personal workspace and shared department spaces such as mail, fax, copy and supply areas.
• Coordinate details of on and offsite department and management team meetings, conferences, and special seminars.
• Assist in preparation of department/corporate presentations by compiling and preparing materials as needed.
• Communicate company policies, procedures and processes as applicable

Qualifications & Skills:

• 7 years of experience in a similar role; must have supported 3 or more multiple executives at the same time.
• Superior knowledge of Microsoft Office suite of products (Word, Excel and PowerPoint)
• Highly detail oriented, organized, and skilled in using discretion regarding confidential matters.
• Maintains a positive "helping" disposition and a stellar work ethic, proactive in anticipating needs, planning and determining next steps
• Performs in a professional manner and maintains competency and a positive attitude in a fast-paced work environment. Works well under pressure
• Ability to work independently, successfully prioritize and manage multiple tasks simultaneously as well as one's own time and the time of others
• Excellent written and verbal communication skills and is highly skilled in using discretion regarding confidential matters.

Restaurant Brands International and all of its affiliated companies (collectively, RBI) are equal opportunity and affirmative action employers that do not discriminate on the basis of race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or veteran status, or any other characteristic protected by local, state, provincial or federal laws, rules, or regulations. RBI's policy applies to all terms and conditions of employment. Accommodation is available for applicants with disabilities upon request.