Event Coordinator/Receptionist

Job Title: Event Coordinator/Receptionist

Job Summary:
We are seeking a highly organized and personable individual to join our team as an Event Coordinator/Receptionist. This dual role requires a dynamic professional who excels at planning and executing events while also serving as the welcoming face of our organization. The ideal candidate is a proactive self-starter with exceptional communication skills, the ability to manage multiple responsibilities, and a commitment to delivering outstanding client experiences.

As an Event Coordinator, you will lead the planning and execution of events, ensuring every detail is managed with precision and care. In your role as Receptionist, you will oversee front-desk operations, providing professional and efficient administrative support while maintaining a welcoming and organized office environment.

Key Responsibilities:

Event Coordination

• Plan, organize, and execute events, including corporate meetings, weddings, community gatherings, and other special occasions.
• Collaborate with clients to identify event goals, budgets, themes, and timelines.
• Coordinate with vendors, caterers, decorators, and service providers to ensure seamless event execution.
• Oversee event logistics, including venue setup, staffing, equipment, and contracts.
• Troubleshoot and resolve any on-site challenges during events to ensure client satisfaction.
• Maintain accurate records of event details and prepare post-event evaluations to support continuous improvement.

Receptionist Duties

• Greet and assist visitors, clients, and vendors with a warm, professional demeanor.
• Answer, screen, and direct phone calls, emails, and other inquiries to appropriate departments or team members.
• Maintain a clean and organized front desk and office space.
• Perform administrative tasks, including scheduling appointments, managing calendars, and processing paperwork.
• Monitor office supplies and coordinate orders as needed.
• Act as the first point of contact for general inquiries regarding company services, including event coordination.

Qualifications:

• Education: High school diploma or equivalent required.
• Experience: 1–2 years of experience in event planning, office administration, or a related role preferred.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Problem-solving skills and the ability to perform well under pressure.
  • Professional appearance and demeanor.

Working Conditions:

• Ability to work flexible hours, including evenings, weekends, and holidays, as needed for events.
• Comfortable working in both office and event venue settings.
• Valid Driver’s License Required
• Ability to lift and transport event materials (up to 50 lbs).

We are excited to welcome a dedicated professional to this role and look forward to seeing the creativity and organization you bring to our team.