What are the responsibilities and job description for the Secretary position at Rock Island/Milan School District #41?
- Location to be determined after scheduled internal Secretary BID Meeting on May 6, 2023.
- Applicants must have successfully completed the “Secretarial Screener”.
- This position’s location is to be determined after the May 6, 2023 bid meeting. It will be for one school Semester. This is a temporary location until the bidding process is completed.
- Fulfills all the secretary responsibilities within the Dean's complex
- Greets and directs visitors demonstrating customer care and providing support
- Answer phones in a professional manner, take messages, and direct calls to the correct person
- Maintains student files and records and manages other pertinent files for the building
- Creates program with student names, copy and fold to handout at promotion, update principal's promotional binder
- Makes copies and maintains the copy machine
- Manages incoming mail and distributions (create labels for mailings)
- Provides support field trips and makes transportation arrangements
- Responsible for contacting substitute teachers
- Ensures all visitors have passes
- Keeps track of key distributions and returns (Principal approval)
- Manages phones and camera systems
- Complete the monthly newsletter
- The initial point of contact when students need assistance with illness
- Prepares teacher grade verification reports and enters any missing or revised grades
- Prints draft and final report cards. Ensures that Deans review final drafts
- Completes the processing of final report cards and mail
- Midterm Progress reports: Check for missing grades, send to Dean for the last review, and then mail cards out
- Assists with the registration process
- Compiles list of incoming students; verifies addresses and sends
- Schedules new student enrollment and student terminations
- Permanent Record Cards: complete new district student card, new student enrollment date, and affix transcripts to all cards
- Monitors student attendance daily. Determines the type of absence and applies appropriate attendance codes into the K-12 system
- Runs monthly attendance to verify absences and student enrollments and drops/exits. Information from the report is then transferred to a spreadsheet and submitted to the Business office/Accounts Payable
- Creates requisitions and orders supplies
- Responsible for all book and record keeping needs of the building
- Maintains checkbook, deposits, and checks
- Responsible for school activity fund, cash receipts, deposits, bank reconciliation, and processes reimbursements
JobID: 2801
Position Type:
Secretary 10 Months/Elementary Secretary
Secretary 10 Months/Elementary Secretary
Date Posted:
4/27/2023
4/27/2023
Location:
Districtwide
Districtwide
Date Available:
July 2023
July 2023
Closing Date:
05/05/2023
05/05/2023
Secretary / Location: TBD
AFSCME Salary Schedule / Excellent Benefit Package
Rock Island-Milan School District 41
Egan Colbrese
Assistant Superintendent of Human Resources
JOB DESCRIPTION
Secretary-Location to be Determined
POSITION INFORMATION:
POSITION TITLE
Secretary (location to be determined)
DATE CREATED/AMENDED
April 26, 2023
DEPARTMENT
Secretary
LOCATION
Various Locations
FULL-TIME/PART-TIME
Full-Time
APPOINTMENT TERM
205/260 Days – (Will vary depending on assignment)
FLSA: EXEMPT or NON-EXEMPT
Non-Exempt
REPORTS TO: TITLE of POSITION SUPERVISOR
School Principal
OTHER INFORMATION
AFSCME Bargaining Agent- 205/day
Step A ($17.80 per hour)
POSITION SUMMARY INFORMATION: Essential Duties and Requirement Details
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may enable individuals with disabilities to perform essential functions.
Position Summary:
Under the school principal's direction, the secretary will provide secretarial support to the assigned staff. Communicates information to staff, the public, and other districts. Assists in orienting new employees with necessary administrative details. Monitors student attendance and ensures compliance with financial, legal, and administrative requirements.
Essential Functions and Responsibilities
General Responsibilities:
Report Cards:
Registration:
Attendance Responsibilities:
Financial Responsibilities:
Required Education:
High School Diploma or GED
Required Experience
Six months to one year of secretarial or clerical experience
Required Knowledge, Skills, and/or Abilities
Microsoft Office Suite
Google applications
Typing
Organization skills
Ability to multi-task
Ability to operate standard office equipment
Customer Service
District Software
Dependable
Demonstrates diplomacy
Certifications, Licenses:
N/A
Physical Demands:
The physical demands are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may enable individuals with disabilities to perform essential functions.
Work Environment:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may enable individuals with disabilities to perform essential functions. For example, the noise level for this position is usually quiet.
Acknowledgments:
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
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Supervisor/Manager Signature Date
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Employee SignatureSalary : $18
