Accounts Receivable Specialist

Job Summary:

The Accounts Receivable Specialist is responsible for managing and maintaining timely billing practices, ensuring timely collection of outstanding invoices, resolving billing issues, and supporting the financial operations of the organization. 

Key Responsibilities:

• Generate and send accurate customer invoices in a timely manner
• Monitor accounts to identify outstanding debts and ensure timely collections
• Reconcile customer accounts and resolve discrepancies or billing disputes
• Communicate with customers via phone, email, and written correspondence regarding overdue payments
• Maintain detailed records of all accounts receivable activity
• Process payments, post receipts, and manage unapplied cash
• Prepare and analyze aging reports; escalate delinquent accounts as needed
• Assist with month-end and year-end close processes
• Support audits and provide requested documentation
• Collaborate with the sales, customer service, and finance teams to resolve billing or payment issues

Qualifications:

• High school diploma or equivalent; associate's or bachelor’s degree in accounting, finance, or related field preferred
• 1–3 years of experience in accounts receivable, billing, or general accounting
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal skills
• Proficiency in accounting software and Microsoft Excel
• Knowledge of accounting principles and collection practices

Work Environment:

• Full-time position, in office Monday – Friday