What are the responsibilities and job description for the Administrative Assistant position at Rock Valley Community Programs, Inc.?
Administrative Assistant - One full time position; Monday - Friday 8am to 4pm, Salary $16.00 - $18.00 /hr.
Job Summary
This position provides administrative support to the Executive Director and Assistant Executive Director. The administrative assistant performs a variety of complex and confidential duties. This position performs administrative duties, reception, mail, clerical, and customer service duties.
Distinguishing Characteristics
Positions in this class require prior clerical and administrative experience and perform varied clerical duties under general supervision within a framework of standard policies and procedures. Assigned tasks require initiative, organization, and independent judgement in solving routine problems. Performs responsible and confidential reception and clerical duties under limited supervision requiring a thorough knowledge of policies, procedures, and precedents. Reports, documents, and records prepared and maintained by employees in this class are often of a highly confidential nature. Assigned tasks require professionalism, tact, independent judgment, initiative, and organization. Ability to work independently with little direction/supervision. Must have a well-developed sense of professionalism in appearance and in action.
Education and/or experience
- High School Diploma or equivalency and a minimum of two years administrative experience.
- Profiency in Windows and Microsoft Office. Programs including Word, Excel and Internet Explorer.
- Must be organized, detailed oriented, and possess excellent customer service skills.
Knowledge / Skills
Must have knowledge of the following:
- Correct English usage, grammar, spelling, punctuation, and arithmetic
- Modern office methods, procedures and equiment, and business letter and report writing
- Fundamental record - keeping principles and procedures
- Receptionist and telephone techniques and filing systems
Must have the following skills:
- Ability to work in a fast paced environment, juggling multiple priorities while remaining calm and professional at all times
- Follow oral and written directions
- Work effectively with others
- Learn rapidly
- Type accurately from clear copy
- Communicate tactfully and effectively in both oral and written form
- Work independently in the absence of supervision
- Analyze situations carefully and adopt effective courses of action
- Compile and maintain complex, extensive, and confidential records and files
- Prepare confidential reports
Applications available at www.rvcp.org
RVCP is an Equal Opportunity Employer
Job Type: Full-time
Pay: $16.00 - $18.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
COVID-19 considerations:
To keep all staff and residents safe as best as we can, we are conducting virtual interviews or over the phone. Masks are required, COVID-19 testing, temperature is taken prior to entering the building, and frequent sanitizing procedures are in place.
Experience:
- Administrative Assistant: 2 years (Preferred)
- Customer Service: 1 year (Preferred)
Work Location: One location