Advancement Office Coordinator

Description

Rockhurst University is currently seeking applications for the Advancement Office Coordinator. As a member of the Advancement team, the office coordinator is responsible for performing multiple duties to assist the Advancement and Alumni Relations teams in achieving its goals. This includes accurate and timely financial gift deposits and donor record updates in adherence with established policies, procedures, and standards for confidential and time sensitive data. The position also provides administrative support to ensure efficient operation of the office.

The successful candidate will have the personal qualities that exemplify the University’s Jesuit character, mission, and commitment to excellence. An active approach to leadership by example and influences along with a collaborative, team-oriented and highly communicative personal style will be essential skills for this trusted position.    

Position responsibilities include but are not limited to:

• Sort mail and prepare/review correspondence and checks for gift processing. 
• Enter donations from a variety of sources in our CRM (Slate). Accurately records gift key donation information, such as each donation’s donor, source, purpose, and date. 
• Run daily and weekly gift processes. 
• Perform maintenance and updates of database records.
• Provide calendar and scheduling support for the Vice President of Advancement. 
• Assist with room reservations and room set up and catering for department functions. 
• Monitor appropriate budgets and provide reporting of the same. 
• Help with onboarding of new employees, including logistics required prior to first day of employment.  
• Assist with volunteer management and committee support (Leaders Council and Executive Committee). 
• Collect and submit all financial documentation in a timely manner to ensure payment of bills and reimbursements.  
• Manage office space, room reservations, and supplies (office supplies, stationery, cards, stamps, labels, etc.) 
• Manage professional organization registration (ex: CASE, Nonprofit Connect, Chamber). 
• Assist staff with special projects (thank you letters, nametags, purchase orders, etc.) 
• Perform other duties, consistent with the incumbent’s skills and qualifications as required by the University in support of the department. 

Position Requirements

• Bachelor’s degree preferred, but not required. 
• 1-3 years of experience in fundraising office operations preferred but not required. 
• Strong organizational, analytical, planning, interpersonal, written, and oral communication skills.  
• Ability to interact professionally with a diverse group of individuals. 
• Effective project management skills; detail and deadline oriented. 
• Ability to work independently and be proactive. 
• Excellent time management skills required with the ability to manage multiple tasks and responsibilities. 

Applicants should submit a cover letter with salary expectations and three professional references. Rockhurst cannot accept any application materials (resumes, cover letters, etc.) by email, mail, or walk-in. All applications and application materials must be submitted through our online application system.

Applicants who would enhance the diversity of the University, such as individuals from historically underrepresented groups, are strongly encouraged to apply.
Rockhurst University is an Equal Opportunity Employer and uses E-Verify. As an Equal Opportunity Employer, Rockhurst University is committed to creating a diverse working environment. The University recruits and employs successful candidates without regard to race, religion, gender, national origin, age, marital status, sexual orientation, and/or disability in employment, educational programs, or activities that it operates.

Qualifications