What are the responsibilities and job description for the Central Office Administrative Assistant position at Rocky Mount Prep?
POSITION DESCRIPTION
POSITION TITLE: Central Office Administrative Assistant
FLSA: Non-Exempt
REPORTS TO: Assistant to Superintendent
TERMS OF EMPLOYMENT: 12-month based on school board approved calendar
QUALIFICATIONS:
Completed some college. Degree preferred
Detail-oriented
Strong organizational and communication skills
Experience working in a professional office setting
Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill
- Proficient in Microsoft Office products and Google Suites
Highly motivated with strong organizational skills; able to coordinate multiple tasks simultaneously
Self-starter; able to work independently
Strong telephone and interpersonal communication skills
Ability to lift 25 lbs. to shoulder height occasionally
ESSENTIAL JOB FUNCTIONS:
Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
- Able to operate multi-line phone systems (hold, tranfer, etc.)
- Answer door to assist visitors, contractors, and vendors.
Collect and count money and assist with deposit documentation and processes.
Able to operate personal computers, laptop, peripheral computer equipment, photocopiers, fax machines, and other office equipment with a high degree of skill (Microsoft and Google).
Maintain and order supplies, organize storage areas, and maintain clean and clutter free lobby area.
Schedule and organize meetings or events, coordinate and set up supplies needed for meetings or events.
- Assist teachers with color copies.
- Assist with document creation and presentations.
- Assist with hospitality for guests and events.
- Assist with medical issues in the absence of a school nurse.
OTHER JOB RESPONSIBILITIES:
Attend meetings and training as required
Maintain confidentiality
Present and communicate in a professional manner
- Other duties as assigned