Bilingual HR Assistant

Why You Want to Work Here:

This is a great position to start a career in the HR field with some receptionist duties. This person will sit at the front desk. In this role you will provide administrative support to the HR department. There is an ample amount of opportunity to grow and really let your personality and strengths shine through. We encourage new ideas, have a dynamic team and an overall awesome culture in which you can grow.

HR Duties:

• Handle employee onboarding activities.
• Track and maintain records for government compliance and reporting.
• Administer and maintain benefit systems.
• Recruit for non-exempt positions (tracking, greeting candidates, new hire paperwork).
• Share responsibility for the Applicant Tracking System.
• Translate policies and procedures (if bilingual).
• Administer I-9, E-Verify, and WinTeam data entry/reporting.
• Assist with employee relations investigations and union grievances.
• Maintain active and termed employee files; create online employee folders.
• Prepare monthly union seniority reports.
• Process garnishment notices, unemployment claims, and employment verifications.
• Coordinate employee programs (e.g., Employee of the Quarter, Tenure).
• Administer new hire and training programs via the Learning Management System.
• Coordinate OPM investigations.
• Manage and organize the company's shared “H” drive.

Office Administration Duties

• Serve as the first point of contact (greeting guests, answering phones, directing calls).
• Inspect and maintain cleanliness of office areas; handle trash when needed.
• Provide conference room support (setup and coordination for meetings).
• Process and disseminate company mail; handle mail shipments as required.
• Assist with catering and setup for company meetings and events.
• Perform administrative tasks (typing, filing, copying, faxing) using Microsoft Office.

Job Requirements:

• Must be bilingual - Spanish (reading and writing proficiency)
• Professional office experience.
• Interest / Prior HR Experience
• Ability to work unsupervised and initiate tasks, see a need and take care of it.
• Excellent verbal, written and telephone skills.
• Excellent organizational skills, attention to details and ability to perform multiple tasks.
• Proficiency with Microsoft Office software.