What are the responsibilities and job description for the Executive Assistant position at ROERS COMPANIES?
Description
Roers Companies is seeking an energetic, dedicated professional to join our team in Plymouth, MN as a Executive Assistant.
About Us
Roers Companies is a 2024 USA Today Top Workplace and an emerging national leader in multifamily real estate investment, development, construction, and property management. Headquartered in Plymouth, Minnesota, we’re on a mission to elevate multifamily housing by developing and operating market-rate and affordable apartments in growing neighborhoods. Since our founding in 2012, Roers Cos. has developed nearly $3 billion in real estate, representing more than 12,000 homes across the Midwest, Mountain Southwest, and Sunbelt regions. Our team thrives on purpose-filled work, an entrepreneurial spirit, and unlimited growth potential.
About You
You’re passionate about your work and strive to achieve ambitious goals. You offer an extra hand and aren’t afraid to ask for help when needed. You act with integrity and empathy for the people around you. You get the big picture while executing the little details. In other words, you share our corporate values — passion, work ethic, teamwork, integrity, and ownership mindset.
Responsibilities
As an Executive Assistant, you will help us fulfill our mission of connecting residents to community. In a given day, your tasks may include:
- Manage and maintain executive calendar, including scheduling of corporate and investors’ meetings, employees’ weekly check-ins, travel booking, professional and personal events.
- Manage the executive inbox:
- flag emails that need the executive’s immediate attention.
- respond to emails on behalf of the executive as needed.
- manage the archive folders.
- follow cyber risk prevention best practices.
- Open, sort, and distribute mailed correspondence.
- Work closely with the executive on projects supporting the Equity Team’s goals (team’s activity tracking, business plan development…)
- Collaborate with other members of the Equity Team as needed (projects, database entry, follow-up communications).
- Collaborate with executive’s Household Manager on family’s planned events/appointments and forward them kids’ related emails (school/sports team).
- Collaborate with the Development Team on document signatures completion.
- Read submissions, letters, agendas, memos; determine importance; and manage accordingly.
- Draft and/or edit documents and power point presentations as needed.
- Complete the monthly coding and approving of expenses.
- Maintain database of usernames and passwords for executive.
- Organize onsite meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Maintain shared task boards.
- Assist executive with any IT needs.
- Greet visitors and determine access to appropriate parties.
Requirements
- High School Diploma or GED, Bachelor’s degree strongly preferred
- 5 years of Executive Assistant experience preferred, 5 years experience in supporting administrative roles minimum.
- Strong interpersonal, oral and written communication skills.
- Exceptional communication skills and ability to interact with wide range of people.
- Must be organized, detail oriented and have good time management skills.
- Ability to work a flexible schedule.
- Entrepreneurial mindset – loves to be challenged, determined to win, puts clients and teammates first, collaborative, inquisitive, self-motivated, and operates on trust.
- High integrity – trusted, direct, truthful. Embodies confidence and admits mistakes.
- Ability to perform the physical functions of the position, which may include, but are not limited to: ability to walk property, including up to 4 flights of stairs.
- Maintain neat, well-groomed, professional appearance.
Benefits & Perks
Our full-time employees are eligible for these benefits and perks:
- Medical, dental, and vision insurance including HSA
- Paid Parental Leave
- Employer Paid Basic Life Insurance
- Employer Paid Long-Term Disability
- Voluntary Life, AD&D, and Short-Term Disability insurance
- 401k Match
- Equity Opportunity with Match
- Competitive PTO and Paid Holidays
- Gym Membership Reimbursement
- Free Stays in our Properties’ Guest Suites
- Rent Discount if you choose to live at one of our properties
- Free Weekly Office lunches and Fully Stocked Fridge
- Monthly Social Outings
- Shorter Friday Workdays During Summer
Roers Companies is focused on building a workforce that is diverse and inclusive. We are an Equal Opportunity Employer and consider applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, provincial, or local law.
Candidates will be required to pass a criminal background check and motor vehicle report.
In order to be considered for this position, applicants must complete a survey at this link:
https://go.apply.ci/s/83Iy24550b
#RoersCompaniesCareers
