Part Time Payroll Manager

School Name: Mater Dei Catholic School
Supervised by: Director of Human Resources

Hours: Part time, 19hrs/wk. (Monday to Friday*)

FLSA Status: Non-exempt, non-benefitted

Pay Range: $30.00 to $33.00 / Hour

Application Process: Please apply via edjoin via the link:

https://www.edjoin.org/Home/JobPosting/2116892

Position Summary

Mater Dei Catholic School is seeking a Payroll Manager who ensures accurate and timely processing of all payroll functions. The role supports the school's mission by maintaining compliance with applicable laws and school policies, protecting employee confidentiality and delivering excellent internal service.

Essential Duties and Responsibilities:

• Process bi-weekly payroll for all faculty, staff and hourly employees through Paylocity.
• Ensure accurate data entry and reconciliation of timecards, leave balances, deductions and adjustments.
• Maintain employee payroll records including new hire entries, changes in pay rates, benefit deductions, terminations, and garnishments.
• Prepare and reconcile payroll reports; coordinate with the Human Resources Director and Diocese for audits or reporting needs.
• Collaborate with HR / Business Office to ensure benefit and tax withholdings are properly administered.
• Ensure compliance with federal, state and local payroll laws and diocesan policies.
• Respond to payroll-related inquiries from employees in a timely and professional manner.
• Generate and distribute W2s, 1095s and other required documents.
• Serve as the school’s primary contact for Paylocity system support, updates and training.

• High School diploma or equivalent required; associate’s or bachelor’s degree in accounting, finance or related field preferred.
• Minimum of 2 years of payroll experience; prior experience with Paylocity strongly preferred.
• Knowledge of payroll practices, tax regulations, and wage/hour laws.
• Excellent attention to detail, organization, and confidentiality.
• Strong communication and interpersonal skills; approachable demeanor.
• Commitment to the mission and values of the Catholic education.

Physical Demands:

While performing the duties of this job, the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish facility to attend meetings and other work-related events. The employee may be required to conduct trips to, from, and within various city and conty-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Mater Dei Catholic School is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.