Accounts Payable Clerk

SUMMARY:

The Accounts Payable Clerk position at Rudolph will be responsible for A/P functions, including timely processing of all invoices through to payment. Tasks include data entry, coding, invoice review, aging, planning, and payment processing. The A/P Clerk will reconcile vendor statements to identify and resolve invoice issues and work closely with vendor representatives, purchasing, receiving and the Senior Accountant to appropriately anticipate and plan cash outlays. Candidate must be accurate and efficient and must be capable of performing independently.

The ideal candidate for the A/P Clerk position at Rudolph will possess a combination of essential qualities, including responsibility, trustworthiness, discretion, and strong organizational skills. In addition to these qualities, the candidate will be personable and able to maintain a neat and orderly work area. They should exhibit a strong work ethic and approach tasks with a positive attitude, contributing to a productive and collaborative work environment.

ESSENTIAL FUNCTIONS:

Daily:

• Review and respond to emails and phone messages.
• Check Rudolph AP Inbox for vendor invoices and statements and other correspondence from vendors. Respond within 24 hours of any request for information.
• Check Bank Account activity online for outgoing monies, wires, and ACHs.

Weekly:

• Match POs to Invoices, create and age invoices in SAP, and update Cash Outlays.
• Prepare A/P Aging Report
• Obtain Administrative invoice approvals, create and age invoices in SAP, and update cash outlays.
• Prepare weekly A/P Admin and Production payments batches: Checks, ACHs, and Wires
• Obtain approvals for weekly A/P payment batches, get checks signed, and email ACH remittance advices.
• Upload payment run file and positive pay information to M&T Bank
• Reconcile Cash Outlays after all payments are posted and inform Senior Accountant

As Needed:

• Maintain SAP Vendor Master Data files.
• Reconcile vendor accounts.
• Collect and maintain Vendor Information forms, W-9s, etc.
• Assist Senior Accountant as needed

JOB SPECIFICATIONS:

Experience:

• Experience in Accounts Payable strongly preferred
• Experience with an ERP system, SAP preferred
• Experience with Accounts Receivable and Payroll a plus
• Experience with Microsoft Excel required

Education:

· Associate’s Degree in Accounting preferred – equivalent work experience considered.

Competencies:

• Excellent Math, Microsoft and accounting software skills
• Exceptional professional writing skills required
• Superior organizational and time management skills
• Proactive, professional approach and attitude
• Diplomatic communication skills and ability to field inquiries in a professional manner
• Ability to adapt to a growing business environment

WORKING CONDITIONS:

• Shared office space
• Required to work business hours and possibly extra hours at month end close
• Regular interaction with vendors and fellow employees
• Rudolph Research Analytical is a respectful, professional environment

PHYSICAL DEMANDS:

• 85% of the time spent sitting in an office setting
• Repetitive data entry and document processing, requiring frequent and prolonged periods of repetitive typing on a computer keyboard

ONSITE HOURS:

Monday through Friday 8:30 a.m. to 5:00 p.m.

(These work hours are somewhat flexible)

Job Type: Full-time

Pay: $20.67 - $21.63 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Referral program
• Vision insurance

Work Location: In person

Salary : $21 - $22