Executive Assistant

Executive Assistant

RxBenefits is hiring! We are searching for a talented Executive Assistant to join the growing team. This position will provide a high level of support for multiple leaders at the Vice President or Senior Vice President level within the organization.

Job Responsibilities Include:

• Manages the day-to-day business activities of assigned leader(s)
• Manages extremely active calendars in Outlook
• Compiles and completes expense reports in accordance with Accounting’s requirements and deadlines
• Composes and sends correspondence on behalf of leader(s)
• Arranges complex and detailed travel plans, itineraries, and agendas
• Researches and executes special projects
• Assists with preparation of materials for meetings including detailed creating and formatting of professional presentations and documents
• Provides a bridge for smooth communication between internal departments and external constituents - demonstrating and maintaining credibility, trust, and support
• Exercises discretion and independent judgment
• Works closely and effectively to keep leader(s) well informed of upcoming commitments and responsibilities, following up appropriately
• Successfully completes critical aspects of deliverables with a hands-on approach that facilitates the leader(s)’ ability to effectively lead the company
• Prioritizes conflicting needs, handles conflicts expeditiously, proactively, and confidentially, and follows through on projects to successful completion, often with deadline pressures
• Partners with Marketing Events to organize events, meetings, or conferences, and travels to provide onsite support of said events when requested
• Performs light project management tasks including organizing tasks and deadlines, coordinating team efforts, and tracking project milestones
• Provides back-up support to additional leaders when the assigned Executive Assistant is unavailable
• Performs other related duties as assigned

Required Skills / Experience Include:

• Bachelor’s degree strongly preferred
• Five years of experience supporting VP-level or above leaders
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Service and client focused mentality
• Strong written and verbal communication skills
• Light project management experience
• Strong interpersonal skills and the ability to build relationships with stakeholders - including staff, external partners, and clients
• Emotional maturity
• Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Ability to meet deadlines in a fast-paced environment
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Visio, Adobe Acrobat, and Concur
• Ability to travel throughout the year for leadership and EA team offsite meetings as requested
• Ability to work independently in a remote environment and provide prompt support to multiple leaders across multiple time zones